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File #: 15-220    Version: 1 Name: Award of Bid for Streetlight Poles and Arms
Type: Consent Status: Passed
File created: 3/17/2015 In control: City Council
On agenda: 4/14/2015 Final action: 4/14/2015
Title: AWARD OF BID 15-52 TO SOUTHWEST FABRICATION, L.L.C., FOR STREETLIGHT POLES AND ARMS Staff Contact: Jack Friedline, Director, Public Works
Attachments: 1. Southwest Fabrication Agreement - Signed, 2. 150212 Bid Tabulation Sheet signed
Title
AWARD OF BID 15-52 TO SOUTHWEST FABRICATION, L.L.C., FOR STREETLIGHT POLES AND ARMS
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation

This a request for City Council to award the bid and authorize the Acting City Manager to enter into a three-year contract with Southwest Fabrication, L.L.C., in an amount not to exceed $411,987.81 for the supply of streetlight poles and arms... This request also authorizes the City Manager, at the City Manager's discretion, to renew the agreement for an additional two years, in one-year increments, in an amount not to exceed $686,646.35 over the full five-year period.body
Background

The current contract for supply of streetlight poles and arms expired March 23, 2015. The street lighting program regularly uses new poles and arms to replace existing poles which were knocked down or severely rusted. Approximately 50 poles have been replaced annually due to these issues. New poles and arms are also used for infill lighting at the request of a resident.
Analysis

The city's Materials Management Division issued an Invitation for Bid (IFB) on December 26, 2014 for supply of streetlight poles and arms. Two responses to the IFB were received and evaluated, with Southwest Fabrication providing the lowest responsive and responsible bid. The terms of the IFB allow for a multi-year agreement with lower bid pricing that is in the best interest of the city. As such, staff is asking Council to authorize the Acting City Manager to enter into an agreement with Southwest Fabrication, LLC for an initial three-year term not to exceed $137,329.27 annually for streetlight pole and arm supply services, and to authorize the City Manager, to renew the agreement for an additional two years, in one year increments, in an amount not to exceed $686,646.35 over the full five-year period.

Community Benefit/Public Involvement

Residents take great interest in the performa...

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