Title
AWARD OF RFP 17-30 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH SOUTHWEST FABRICATION, LLC, FOR BUS STOP INSTALLATION, MAINTENANCE AND REPAIR SERVICES
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to award RFP 17-30, and authorize the City Manager to enter into an Agreement with Southwest Fabrication, LLC, for bus stop installation, maintenance, and repair, and to authorize the City Manager to renew the Agreement, at the City Manager's discretion, for an additional three, one-year renewals, in an amount not to exceed $750,000 over the entire term of the Agreement, contingent upon Council Budget approval. The initial term of the Agreement is effective for two years.
Background
Glendale contracts for bus stop installation, maintenance and repair services. Currently, there are 544 bus stops in Glendale, with 172 of those stops containing shelters and furniture, along with another 58 locations with benches and trash cans only. The service agreement that the city utilized to perform these services expired on May 30, 2017. The city, with the approval of the current contractor, also Southwest Fabrication, recently agreed to a temporary 30-day agreement to ensure continuation of service until the award of the new agreement.
A Request for Proposals (RFP) 17-30, Bus Stop Installation, Maintenance and Repair Services, was advertised on March 23, 2017 with proposals due on April 10, 2017. Staff from the Materials Management Office searched the Arizona State Procurement database of vendors, and sent emails to 46 prospective bidders, making them aware of the RFP. Ultimately, one proposal was received and an evaluation panel consisting of staff from Transit evaluated the proposal and determined that Southwest Fabrication's proposal was responsive and met all the criteria and conditions contained within the scope of the RFP.
Analysis
This Agreement will prov...
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