Title
EXPENDITURE AUTHORIZATION FOR THE PURCHASE OF AMMUNITION FROM THE SAN DIEGO POLICE EQUIPMENT CO. INC. FOR THE GLENDALE POLICE DEPARTMENT
Staff Contact: Rick St. John, Police Chief
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Purpose and Recommended Action
Recommendation [enter the recommendation here]
This is a request for City Council to approve expenditure authorization for the purchase of ammunition from San Diego Police Equipment Co. Inc. for the Glendale Police Department in an amount not to exceed $165,000. This cooperative purchase is available through an agreement between the State of Arizona and San Diego Police Equipment Co. Inc. (Contract No. ADSPO14-067867) and is effective through March 30, 2018.
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Background
Ammunition is necessary for the training, qualification, and on-duty use of each police officer. Firearm training includes the annual qualification required by the Arizona Peace Officer Standards and Training Board. Firearm training is a core skill for law enforcement officers, and the purchase of additional ammunition allows for an increase in training for officers at the shooting range. Additionally, the ammunition police officers carry in their on-duty weapon is replaced every year, as a best practice for officer safety. This purchase will cover all the ammunition needs, including the ammunition needed for the new patrol rifles, for each police officer in Fiscal Year (FY) 2017-18.
The Glendale Police Department has been purchasing ammunition from San Diego Police Equipment Co. Inc. for several years. San Diego Police Equipment Co. Inc. has a contract in place with the State of Arizona and the Police Department utilizes the contract for a cooperative purchase to receive a competitive rate. The State of Arizona contract was last bid in March 2014 in accordance with the State procurement process. Materials Management reviewed and approved the use of the State of Arizona contract in 2016 and the Glendale Police Department Legal Advisor prepared a Linking Agreement for use with the contract.
Analysis
A current linking agreement (C-10808) with San Diego Police Equipment Co. Inc. is on file with the City of Glendale Clerk Department and allows for future purchases, provided the term of the State of Arizona contract has not expired. The State of Arizona executed Contract Change Order No. 7 to Contract No. ADSPO14-067867 on March 29, 2017, exercising its option to renew the contract for the period of March 31, 2017 to March 30, 2018.
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale's procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management. Staff is recommending Council approve expenditure authorization for the purchase of ammunition from San Diego Police Equipment Co. Inc. for the Glendale Police Department in an amount not to exceed $165,000.
Previous Related Council Action
On April 26, 2016, City Council authorized the City Manager to enter into a linking agreement with San Diego Police Equipment Co. Inc. and approved the purchase of ammunition for the Glendale Police Department utilizing a State of Arizona purchasing cooperative contract in an amount not to exceed $165,000.
Budget and Financial Impacts
The total cost for the standard ammunition needs for each police officer in FY 2017-18 is estimated at approximately $165,000 to include taxes and contingencies. Requested funds for ammunition have been proposed in the FY 2017-18 budget that will be presented to Council for approval.
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Cost |
Fund-Department-Account |
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$165,000 |
1000-12135-521400, General Fund, Training-Ammunition (FY2017-18) |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?