AUTHORIZATION TO ENTER INTO A SERVICE AGREEMENT WITH TYLER TECHNOLOGIES, INC., FOR ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE
Staff Contact: Vicki Rios, Director, Budget and Finance
Purpose and Recommended Action
This is a request for the City Council to authorize the City Manager to enter into a service agreement with Tyler Technologies, Inc., (Tyler) for ERP software. The initial term of the service agreement is five (5) years with an option to extend annually for five (5) additional one (1) year renewal in an amount not to exceed $5,393,600 ($1,257,000 one-time implementation cost and $4,136,600 Software-as-a-Service (SaaS) Fees for five years).
Background
Since 1995, the city has been using PeopleSoft's Human Capital Management (HCM) and Supply Chain Management (SCM) Financials ERP solutions. In the HCM system, the city has implemented the Core Human Resources, Payroll for North America and Time and Labor modules. In the PeopleSoft SCM/Financials, the city has implemented Purchasing, Accounts Payable and General Ledger. The city is considering replacing PeopleSoft with a software solution that is mid-range in terms of complexity (Tier 2), less demanding to implement and maintain, and smaller in size but robust and agile enough to fit the city's needs.
On January 2016, the city issued a request for proposals (RFP) for a consultant to provide services related to the procurement of a new ERP system and, optionally, to manage the implementation of the resulting ERP application. BerryDunn was selected as the top vendor for these services. BerryDunn is a consulting and certified public accounting firm with extensive experience in assisting municipal clients throughout the project lifecycle of an ERP system selection and implementation. BerryDunn and the city began the ERP System Selection Project in July 2016.
The focus of the ERP System Selection Project is to identify, define, evaluate and plan for the replacement of the existing system software ...
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