Title
RESOLUTION NO. R17-41
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO A GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF TRANSPORTATION, FEDERAL AVIATION ADMINISTRATION, AND ACCEPTANCE OF GRANT FUNDS IN THE APPROXIMATE AMOUNT OF $4,498,364 TO REHABILITATE THE APRON AT THE GLENDALE MUNICIPAL AIRPORT.
Staff Contact: Jack Friedline, Director, Public Works
end
Purpose and Recommended Action
Recommendation
This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into a grant agreement 3-04-0064-026-2017 with the Federal Aviation Administration (FAA) in the anticipated amount of approximately $4,498,364 for the North Apron Rehabilitation Phase 1B at the Glendale Municipal Airport.
Staff expects the FAA to offer the grant prior to September 30, 2017. However, because the FAA allows only a few days to formally accept the grant once an offer is made, staff is requesting the Council’s approval to accept the grant prior to receiving the new grant offer from the FAA. A similar request was made and approved by City Council on August 9, 2016.
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Background
The north apron area comprises parking and service areas for small aircraft. Recent pavement management reports indicate this area is in need of rehabilitation. The project is the second phase of a two-phase project to complete the rehabilitation of the north apron. Phase 1A included miscellaneous environmental study, project design, and partial pavement reconstruction in an amount available through federal funding, and was completed in February of 2017.
Phase 1B includes reconstruction and mill and overlay for the remaining portions of the North Apron.
Analysis
The Federal Aviation Administration (FAA) has emphasized the priority for federal grant money to be allocated for airport pavement projects to protect the long-term investments that have been made to the nationwide airport system. To receive grants, airports must complete the design and request reimbursement when the construction project is bid.
In April 2016, the City entered into a professional Services Agreement with Dibble & Associates Consulting Engineers, Inc. for the design of the North Apron Rehabilitation. This firm has assisted in the development of a bid package for phase 1B. Bids for the project are expected to be opened on May 26, 2017. This construction portion of work is estimated at $4,360,000 and will be brought to City Council for consideration of award in August 2017.
Other costs in the project include construction administration, testing and inspection services, hanger owner accommodations, and bidding.
The North Apron Rehabilitation is a project in the 2017-2026 Capital Improvement Plan for Fiscal Year (FY) 2017 to include FAA grant funding for the construction portion of the project.
Previous Related Council Action
On January 10, 2017, City Council authorized entering into a Professional Services Agreement with Dibble & Associates Consulting Engineers, Inc. Contract No. C-10792-2 for the bid package design services of Phase 1B of this project, in the amount not to exceed $39,539.
On August 9, 2016, City Council authorized entering into a Grant Agreement with the Federal Aviation Administration, Resolution No. 5136, for airport improvements (Phase 1A) for anticipated amount of $865,000.
On April 12, 2016, City Council authorized entering into a Professional Services Agreement with Dibble & Associates Consulting Engineers, Inc. Contract No. C-10792, for the design services of North Apron Rehabilitation Project, all phases, in the amount not to exceed $292,205.
On August 12, 2014, City Council authorized entering into a Grant Agreement with the Federal Aviation Administration, Contract No. C-9220, for airport improvements for an anticipated amount of approximately $3,750,000, for the rehabilitation of the center apron.
Community Benefit/Public Involvement
The Airport plays an important role in meeting the demand for aviation services in the West Valley and serves as a general aviation reliever airport for Phoenix Sky Harbor International Airport. The North Apron project will provide a suitable pavement structure and surface for aircraft to transverse and park safely.
The Airport Administrator provides updates on this and other projects to the Aviation Advisory Commission during their monthly meetings. The Aviation Advisory Commission will review and is anticipated to make a recommendation to accept this grant at their meeting of May 19, 2017. The Airport Master Plan and other information can be found on the airport website.
Budget and Financial Impacts
The total estimated cost of Phase 1B of the North Apron Rehabilitation is $4,940,000. The FAA share is 91.06%, ADOT share is 4.47%, and the City of Glendale share is 4.47% of the eligible items of this project. The city’s match of $220,818 is available in the proposed FY 2017-18 Capital Improved Budget.
|
Cost |
Fund-Department-Account |
|
$4,498,364 |
2120-79524-550800, North Apron Reconstruction Rehabilitation (FAA Grant) |
|
$220,818 |
2210-65078-550800, Airport Matching Funds |
|
$220,818 |
2120-79524-550800, North Apron Reconstruction Rehabilitation (ADOT) |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?