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AWARD OF IFB 16-46, AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH VULCAN MATERIALS COMPANY FOR ROAD MATERIALS
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to award IFB 16-46 and to authorize the City Manager to enter into an Agreement with Vulcan Materials Company for the purchase of road materials; and approve the expenditures of funds in an amount not to exceed $170,000 for the initial one-year term; and to authorize the City Manager to renew the agreement, at the City Manager's discretion, for an additional four, one-year renewals, in an amount not to exceed $850,000 for the entire term of the Agreement.
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Background
Road materials are used by street maintenance and water services crews to perform local asphalt repairs, fill potholes, repair sinkholes, and backfill excavation work after water main or sewer line repairs. These materials include a mixture of rock and sand used as a sub-grade to prevent road settling, as well as hot and cold mix asphalt for temporary and permanent pavement repairs. A bulk inventory is maintained for daily and emergency use, to react as quickly as possible restoring pedestrian and traffic access.
Analysis
The Materials Management Division solicited an invitation for Bid (IFB) 16-46 for road materials for the Streets Division of Public Works, and the Water Services Department. Three responses to the IFB were received and Vulcan Materials Company provided the lowest responsive and responsible bid.
The Public Works and Water Services Departments utilize the same materials for road restoration, and, by combining quantities expected to be used, can achieve a volume price reduction on materials.
Community Benefit/Public Involvement
Restoring road surfaces for motorists and pedestrians in a timely and cost efficient manner provides a safe environment for residents and business. This improves quality of li...
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