Title
AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE LINKING AGREEMENT WITH LZ DELTA, LLC, DOING BUSINESS AS GOAZ MOTORCYCLES, FOR THE PURCHASE OF LAW ENFORCEMENT BMW MOTORCYCLES
Staff Contact: Jack Friedline, Director, Public Works
end
Purpose and Recommended Action
Recommendation
This is a request for the City Council to authorize the City Manager to enter into Amendment No. 2 to the Linking Agreement with LZ Delta, LLC, doing business as (dba) GOAZ Motorcycles, Contract No. C-11160, for an increase of $144,559.95, for the purchase of five (5) law enforcement BMW motorcycles for a total not to exceed amount of $256,142.03, for the entire term of the Agreement.
body
Background
The vehicles requested for purchase will replace four (4) Police Department motorcycles scheduled for replacement and one (1) Police Department motorcycle that was recently extensively damaged in a collision. The four scheduled motorcycles meet the replacement schedule for police motorcycles currently set at seven years or 75,000 miles, dependent on use and maintenance history. These motorcycles are included in the Vehicle Replacement Fund (VRF) schedule and meet the criteria for replacement. The damaged motorcycle is being replaced, per the direction of the city’s Risk Management Department, due to the cost to repair exceeding the cash value of the motorcycle, and the actual cash value of $10,853.71 will be reimbursed back to the VRF.
GOAZ Motorcycles was awarded a bid by the State of Arizona to provide police motorcycles described in the Statewide Law Enforcement Motorcycles Contract. Staff is requesting to utilize the Cooperative Purchasing Agreement which permits cooperative use by other governmental agencies including the city. Contract No. ADSPO13-038704 was awarded on January 3, 2013 and is effective through January 2, 2018.
On September 27, 2016, the city entered into a Linking Agreement for Law Enforcement Motorcycles with GOAZ Motorcycles, Contract No C-11160, in an amount not to exceed $111,582.08, utilizing the State of Arizona Contract No. ADSPO13-038704. On November 28, 2016, the city entered into Amendment No. 1 with GOAZ Motorcycles extending the term effective through January 2, 2018.
Cooperative purchasing allows counties, municipalities, schools colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
Analysis
Currently, the City of Glendale Police motorcycle fleet is primarily composed of Honda ST1300 motorcycles which require third party up-fitting with law enforcement components to create a police package motorcycle. In 2016, Fleet Management and Police Services worked together and identified that the transition to the BMW R1200 police package motorcycle is in the best interest of the city. The requested law enforcement motorcycles are to be utilized by the Police Department, and will be used by the motor officers.
With the completion of this order, nine of the 29 motorcycles in the police fleet will be the BMW R1200.
Previous Related Council Action
On September 27, 2016, Council authorized entering into a Linking Agreement with LZ Delta, LLC, Contract No. C-11160, for the purchase of four (4) BMW police motorcycles, in an amount not the exceed $111,582.08.
On January 27, 2015, Council authorized entering into a Linking Agreement with LZ Delta, LLC, Contract No. C-9633, for the purchase of two (2) police motorcycles, in an amount not to exceed $70,000.
Community Benefit/Public Involvement
Purchase of these police motorcycles ensures the continued delivery of service provided by the Police Department and supports the public safety mission to serve and protect the community.
Budget and Financial Impacts
Funding is available in the FY 2016-17 Vehicle Replacement Fund. The increase in expenditures with GOAZ Motorcycles is $144,559.95, for a total not to exceed amount of $256,142.03, for the entire term of the Agreement.
|
Cost |
Fund-Department-Account |
|
$144,559.95 |
1120-13610-551450, Vehicle Replacement Fund |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?