Title
AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH MICROSOFT FOR THE CITY'S OFFICE 365 AND ENTERPRISE LICENSING
Staff Contact: Steve O'Ney, Deputy Chief Information Officer, Innovation & Technology
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Purpose and Recommended Action
Recommendation
This is a request for City Council to enter into an agreement with Microsoft for the City's Microsoft Enterprise Agreement (EA) from August 1, 2017 through September 30, 2020, utilizing a Linking Agreement with CDW-G (C-11437). This request also includes approval of expenditure authority in an amount not to exceed $1,856,621 over the life of the agreement.
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Background
This contract renews the Enterprise Agreement (EA) with Microsoft Corporation for enterprise software and hosted services. The EA allows the City to acquire and utilize software licenses and hosted services at significantly reduced costs. Software covered under this contract includes database, hosted services such as email and SharePoint, and other required Microsoft product licenses. Licensing agreement costs will be recalculated annually to account for additional licenses or software that were added during the year.
CDW-G, an approved Microsoft reseller, was awarded their contract by the State of Arizona through a competitive bid process. The contract provides the best pricing available for purchase of software products and services.
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale's procurement processes. This cooperative purchase is compliant with Chapter 2, Ar...
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