Title
RATIFICATION OF EXPENDITURE OF FUNDS AND AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS, INC., FOR THE ARROWHEAD RANCH WATER RECLAMATION FACILITY IMPROVEMENTS
Staff Contact: Craig Johnson, P.E., Director, Water Services
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a Professional Services Agreement with Carollo Engineers, Inc., (Carollo) for construction administration services for Arrowhead Water Reclamation Facility improvements (ARWRF) for an amount not to exceed $3,259,500. Staff is also requesting approval to ratify the expenditure of funds paid in the amount of $1,214,880.
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Background
The ARWRF commenced operations in the mid 1980's. This facility has a capacity of processing 4.5 Million Gallons per Day (MGD) of raw sewage. Currently it treats approximately 3.0 MGD and it is not anticipated to need an expansion to support future flows.
On January 28, 2014, Council approved a Professional Services Agreement with Carollo to provide design and construction administration services for improvements at ARWRF. This agreement was utilized to perform project design services. The contract was intended to provide services for a three-year period, however the term language did not accurately reflect the schedule. City staff discovered the discrepancy when developing an amendment to the contract to extend the original schedule and scope of services. Therefore, a new contract was developed to rectify the term, reallocate remaining budget and scope items included in the original contract, and account for the additional services requested by the City.
Resilience and reliability of all process equipment are essential for maintaining the rated treatment capacity and assuring compliance with all regulatory limits. Since this facility is an end of line plant, meaning it cannot be bypassed and flows cannot be turned off, it is crit...
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