Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH ABM ELECTRICAL POWER SERVICES, LLC TO PROVIDE HIGH VOLTAGE ELECTRICAL SERVICES AT TREATMENT PLANTS AND REMOTE SITES
Staff Contact: Craig Johnson, P.E., Director, Water Services
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with ABM Electrical Power Services, LLC (ABM) to provide high voltage electrical services on an as-needed basis, and to authorize the City Manager, at the City Manager’s discretion, to extend the agreement for an additional four (4) one-year terms, in an amount not to exceed $1,250,000 for the entire term of the agreement. This cooperative purchase is available through the agreement between the Maricopa County and ABM, contract 171017-S, and can be renewed through November 30, 2021.
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Background
The City’s water treatment and distribution; and wastewater collection and treatment systems include an array of pumps, mixers, processing and filtering equipment. Most of this equipment is powered by 600 volt and above electrical service. From time to time, the service to the equipment needs rehabilitating or replacing. Due to the high voltage, specially-trained technicians and equipment are required to perform the work.
The City has contracted with multiple repair vendors as most vendors do not repair all brands or types of equipment and some have exclusive responsibilities for specific manufacturers. The City intends to contract with additional firms as they become available.
Analysis
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
On December 1, 2016, ABM was awarded their contract by Maricopa County through a competitive bid process and includes a provision for cooperative purchasing under the S.A.V.E. Cooperative Purchasing Agreement. Materials Management and the City Attorney’s Office have reviewed and approved the utilization of the agreement for the defined services, and concur the cooperative purchase is in the best interest of the city.
Community Benefit/Public Involvement
Properly maintained and repaired equipment ensures reliable and sufficient water and wastewater services for the community. The use of contractors who specialize in high voltage services allows for safe, timely, and cost effective repair of equipment.
Budget and Financial Impacts
Funding is available in the Water Services FY2016-17 operating budget. Annual budget appropriation thereafter is contingent upon council approval. Total expenditures are not to exceed $1,250,000 for the entire term of this agreement.
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Cost |
Fund-Department-Account |
|
$1,250,000 |
2360-17160-523400, Arrowhead Water Reclamation Facility |
|
|
2360-17170-523400, West Area Water Reclamation Facility |
|
|
2400-17280-523400, Central System Maintenance |
|
|
2400-17250-523400, Pyramid Peak Water Treatment Plant |
|
|
2400-17260-523400, Cholla Water Treatment Plant |
|
|
2400-17290-523400, Water Distribution |
|
|
2400-17310-523400, Oasis Surface Water Treatment Plant |
|
|
2400-17320-523400, Oasis Groundwater Water Treatment Plant |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?