Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH B & F CONTRACTING, INC., FOR THE 83RD AND GEORGIA AVENUES DRAINAGE PROJECT
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with B & F Contracting, Inc., in an amount not to exceed $843,168.66 for the design and construction of the 83rd and Georgia Avenues Drainage project, and to authorize the City Manager to renew the Agreement, at the City Manager’s discretion, for an additional two, one-year renewals. The initial term of the Agreement is effective until May 31, 2017.
Background
The existing retention basin on the southeast corner of 83rd and Georgia Avenues has proven insufficient during significant storm events, with water backing up into Georgia Avenue and flooding several residential properties. After the storm passes, the water remains standing in Georgia Avenue at an elevation above some of the low-lying garages. City crews have pumped the storm water out of the retention basin and into 83rd Avenue to lower the water level each time there is a significant storm event.
B & F Contracting, Inc. was awarded a bid by the City of Peoria for wet utility pipeline projects. Staff is requesting to utilize the cooperative purchase with Strategic Alliance for Volume Expenditures (SAVE). SAVE is a consortium of local municipalities, in which Glendale is a member. Contract No. ACON 223314 for Wet Utility and Pipeline Projects was awarded on May 22, 2014, is effective through May 31, 2017, and includes an option to renew the contract an additional two, one-year renewals, allowing the contract to be extended through May 31, 2019.
On February 5, 2015, Gavan & Barker, Inc. was administratively awarded a Professional Services Agreement in the amount of $45,000 for 2014-2015 Drainage Studies including the 83rd and Georgia Avenues Preliminary Drainage Study which produced conceptual solutions to flooding at this intersection.
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
Analysis
The purpose of the 83rd and Georgia Avenues Drainage project is to minimize flooding that occurs on the residential properties within the Emerald Point Subdivision by completing the design and construction of the recommended structures identified in the 83rd Avenue and Georgia Avenue Preliminary Drainage Study.
It is important that these flooding issues be address in an expedient manner, where the use of a linking agreement will allow the city to procure design and construction services through a single vender, minimizing the design time and improving the efficiency of the construction.
Staff anticipates issuing a Notice to Proceed for the design phase in late March, with construction beginning in early May.
Community Benefit/Public Involvement
Residents in the area surrounding 83rd and Georgia Avenues have had storm water flooding onto their properties during significant rain events. This design and construction of the recommended improvements will greatly reduce the storm water from encroaching onto private property and encourage runoff to be contained within the city right-of-way and the retention basins.
Budget and Financial Impacts
Funding is available in the Fiscal Years 2016-17 Capital Improvement Program budget. Expenditures with B & F Contracting, Inc., are not to exceed $843,168.66.
|
Cost |
Fund-Department-Account |
|
$843,168.66 |
2180-79004-550800, Local Drainage Problems |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?