AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT C-11262 WITH ELITE SPORTS BUILDERS, LLC, THROUGH THE NATIONAL IPA/TCPN COOPERATIVE PURCHASING CONTRACT
Staff Contact: Erik Strunk, Director, Public Facilities, Recreation and Special Events
Purpose and Recommended Action
This is a request for City Council to authorize the City Manager to amend the existing linking agreement C-11262 with Elite Sports Builders, LLC, procured through the National IPA/TCPN cooperative purchasing contract, for the resurfacing of two existing basketball courts and the construction of one additional post tension concrete court including surfacing; and to approve the increase of expenditure of funds in an amount not to exceed $85,000 for this amendment.
Background
On October 25, 2016 the City Council authorized a linking agreement with Elite Sports Builders and the expenditure of funds for the reconstruction of 19 tennis courts at the Paseo Racquet Center in an amount not to exceed $400,000. The agreement was approved as a part of the City’s participation in the National Intergovernmental Purchasing Alliance (National-IPA), which links the need for certain procurement with awarded supply partners. All agreements offered through National-IPA have been awarded a thorough Request for Proposal (RFP) competitive solicitation by a public agency (Principal Procurement Agency, PPA).
This specific request is to amend the existing agreement with Elite Sports Builders for the planned construction of an additional basketball court as previously approved in the FY 16-17 Capital Improvement Plan and the needed resurfacing of the two existing basketball courts at Heroes Regional Park. The total amount of the additional work would not exceed $85,000.
Analysis
The National Intergovernmental Purchasing Alliance, (National-IPA), serves as liaisons between the public purchasing professional and awarded supply partners. Public agencies may register with National-IPA for utilization of agreements; which provide reduced procurement costs through cooperative contracting.
All agreements offered through National-IPA have been awarded a thorough Request for Proposal (RFP) competitive solicitation by a public agency (Principal Procurement Agency, PPA). In order for even the most restrictive agencies nationwide to realize the best value offered by cooperative procurement, National-IPA ensures that industry best practices, processes and procedures are applied.
Participation in the National-IPA allows the city to make reduced purchases based on the combined volume of all members of the cooperative rather than a city’s individual needs. The consolidation of the combined purchasing power of the cooperative’s membership produces the lowest possible volume prices and makes for the most effective use of available funding.
Community Benefit/Public Involvement
The existing courts at Heroes Regional Park have not been resurfaced since they were built ten years ago and the addition of the one new court at the Heroes Regional Park will provide needed relief for overcrowding at the existing park basketball courts and further develop the park. The resurfacing will provide an improved and safer playing surface and the addition of another basketball court will continue to meet the citizen requested park improvements that are part of the Park and Recreation Master Plan.
The addition of a new court was previously discussed and reviewed by the Parks and Recreation Advisory Commission, was presented to the City Council as part of conversation of Heroes Regional Park improvements in January 2016, and was later presented to Council for inclusion into the FY 16-17 Capital Improvement Plan (which was subsequently approved by City Council as part of the City’s budget process).
Budget and Financial Impacts
The funding for the proposed contract amendment is available in the General Fund budget 1000-13040-518200 in the amount of $12,262 (for the resurfacing) and development impact fee (DIF) funds; Fund 1580 in the amount of $44,000 and Fund 1581 in the amount of $31,000 (for the new court construction) for a total of $87,262.
|
Cost |
Fund-Department-Account |
|
$12,262 |
1000-13040-518200, Parks Maintenance Professional & Contractual |
|
$44,000 |
1580-73705-518200, DIF-Parks Dev Zone 3 pre SB1525 |
|
$31,000 |
1581-73851-518200, DIF-Parks Dev Zone 3 |
Capital Expense? Yes
Budgeted? No
Requesting Budget or Appropriation Transfer? Yes
Attachments