Title
AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH PRIMATECH, L.L.C., FOR SEWER LINE AND MANHOLE REHABILITATION (PHASE IV)
Staff Contact: Craig Johnson, P.E., Director, Water Services
end
Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a Professional Services Agreement with Primatech, L.L.C. (Primatech) for construction administration services in an amount not to exceed $467,461 for sewer line and manhole rehabilitation (phase IV).
Background
The city’s wastewater collection system consists of over 707 miles of pipes, 14,400 manholes and cleanouts designed to transport wastewater from residential and commercial customers to treatment facilities. As the system ages, it is necessary to replace and/or rehabilitate the sewer lines and attached manholes to ensure continued compliance with existing regulations, increase efficiencies, reduce maintenance issues, and extend the life of the system.
Proactive rehabilitation and replacement efforts minimize maintenance issues, and assists with maintaining the integrity of the collection system. This project is part of an on-going proactive preventive maintenance effort to maintain the operational reliability of the city’s wastewater collection system in accordance with the city’s comprehensive Sewer Evaluation and Master Plan.
The city has identified various sewer lines, manholes, and related structures in the collection system that are in need of rehabilitation. The Sewer Line Replacement program is a multi-phase/multi-year project to address priority areas in an efficient, economical, and timely manner. Phase IV of this project includes 12 various locations throughout the city. This phase will replace and/or rehabilitate approximately 7,463 linear-feet of 8-inch diameter sewer lines and attached manholes.
Analysis
A Request for Proposal was advertised in March 2014 for design and construction administration services. Four submittals were received on April 11, 2014. Primatech was selected as the best qualified firm by a selection committee composed of Water Services, Engineering, and external industry personnel. The city entered into a design agreement at that time with the intention of amending the agreement for the construction administration services. Due to the time between the design services agreement and now, a new agreement is required for the construction administration services instead of an amendment to the original.
Staff will be requesting at this Council meeting, on another agenda item, Council to approve the Construction Services Agreement for phase IV.
Previous Related Council Action
On August 25, 2015, Council authorized the Acting City Manager to enter into professional services agreement with Redpoint for construction services for the Sewer Line Replacement (phase III).
On November 24, 2014, Council authorized the City Manager to enter into professional services agreement with Primatech, LLC for design services for the Sewer Line Replacement (phase IV).
Community Benefit/Public Involvement
Benefits to be realized from the project include: maintaining the integrity of the wastewater collection system, minimizing service interruptions, ensures continued compliance with environmental regulations and decreases traffic disruptions caused by maintenance crews.
Budget and Financial Impacts
Funds are available in the Water Services FY 2016-17 capital budget.
|
Cost |
Fund-Department-Account |
|
$467,461 |
2420-63016-551200, Sewer Line Replacement |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?