Title
RESOLUTION NO. R17-03
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND ENTERING INTO CHANGE ORDER NO. 2 FOR AN INTERGOVERNMENTAL AGREEMENT (GRANT PASS-THROUGH AGREEMENT) WITH THE CITY OF PHOENIX FOR GRANT NO. AZ-90-X131 RELATING TO TRANSIT SERVICES.
Staff Contact: Jack Friedline, Director, Public Works
end
Purpose and Recommended Action
Recommendation
This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into Contract Change Order No. 2 to an Intergovernmental Agreement (IGA) with the City of Phoenix, Contract No. C-9330, to extend the term to December 31, 2018.
body
Background
In 2014, the City of Glendale secured Federal Transit Administration (FTA) Grant Number AZ-90-X131 for preventive maintenance of the city’s transit fleet. The total amount for preventive maintenance was $267,116 including $213,693 in federal funds with a required local match of $53,423. All of the preventative maintenance federal funds are still available for reimbursement and it is anticipated that expenditures from the current fiscal year will be submitted for reimbursement under this grant for preventative maintenance of the city’s Dial-A-Ride and GUS fleet.
In 2015, the City of Glendale requested federal funds to offset 50 percent of the costs of operating transit service on 59th Avenue (Route 59) and on Bethany Home Road (Route 60) through a regional competitive process for Job Access Reverse Commute (JARC) Program funding. The federal award was for 38-percent of the operating funding and was added to the AZ-90-X131 grant through Change Order No. 1. To date, all of the operating assistance grant funds for Route 59 & 60 awarded through this IGA have been expended and the city has received reimbursement in the amount of $336,391.
The term of the IGA is currently effective through February 3, 2017.
Analysis
The City of Phoenix is the designated recipient for all FTA funds in the region. This Change Order No. 2 with Phoenix will extend the term of this Grant Pass-Through Agreement until December 31, 2018. Eligible expenses for preventative maintenance are allocated to and reimbursed off of the oldest FTA grant Transit has open. When funding under the grant is exhausted, staff moves to the next oldest grant, based on award date. Sometimes it can take up to two years of expenditures to close out a grant depending on the award amount of the grant and actual expenses and often times there are multiple grants open with funding for similar or the same projects. The Transit division is currently in the process of requesting reimbursement of preventative maintenance expenses under two earlier Grant Agreements.
Change Order No. 2 will allow the city to request reimbursement of expenses in the amount of $213,693 for preventative maintenance in Fiscal Years 2016-17 and 2017-18.
Previous Related Council Action
On October 28, 2014, Council authorized entering into an IGA with the City of Phoenix, Contract No. C-9330, for the acceptance of grant funds for transit services under Grant No. AZ-90-X131.
On November 10, 2015 Council authorized entering into Change Order No. 1 to an IGA with the City of Phoenix, Contract No. C-9330-1, for the acceptance of additional grant funds for transit services under Grant No. AZ-90-X131.
Community Benefit/Public Involvement
Transit services and programs provide a benefit to Glendale residents and visitors. The remaining grant funds in this IGA will promote the continuation of quality and reliable services and provide reimbursement for preventative maintenance expenses on our Dial-A-Ride and Gus fleet of buses.
Budget and Financial Impacts
There are no budget impacts as a result of this Change Order.