Title
AUTHORIZATION FOR THE RATIFICATION OF EXPENDITURES WITH HEMPELMAN AUTO PARTS CO., DOING BUSINESS AS NAPA AUTO PARTS, FOR ONSITE AUTOMOTIVE AND HEAVY EQUIPMENT PARTS, REPAIR AND SERVICES, AND AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE AGREEMENT TO INCREASE EXPENDITURE AUTHORITY
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to ratify the expenditure of funds with Hempelman Auto Parts Co., doing business as (dba) NAPA Auto Parts (NAPA) in an amount of $232,140.57 above the approved amount of $1,476,762 for the purchase of onsite automotive and heavy equipment parts, repair and services rendered in Fiscal Year (FY) 2015-16, for a total amount of $1,708,902.57, and to authorize the City Manager to enter into Amendment No. 1 to the Agreement, Contract No. C-10079-1, to increase the total expenditure authorization by $1,400,000, for a not to exceed amount of $9,083,810 for the entire Agreement term of five years.
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Background
The Public Works Department's Fleet Management Division provides critical repair and maintenance services to the city's inventory of over 1,300 vehicles and pieces of equipment. Since 2004, the city has contracted with a vendor to provide for onsite parts management services, allowing the division to maintain increased parts availability, while providing better service to our customers by improving the number of vehicles in service daily, and reducing vehicle downtime with fewer maintenance hours due to delays in parts acquisition.
On February 9, 2015, Materials Management received 8 proposals to Request for Proposals (RFP) 15-13 for onsite automotive and heavy equipment parts, repair and services, and NAPA was found to have submitted the most responsive and responsible proposal. On June 23, 2015, City Council approved an Agreement, Contract No. C-10079, for an initial two year term, with three, one-year renewals, for a not to exc...
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