Title
AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BALAR HOLDING CORPORATION, DOING BUSINESS AS BALAR EQUIPMENT, A SOLE SOURCE PROVIDER, FOR PARTS, EQUIPMENT, AND SERVICE FOR STANLEY TOOLS AND E.H. WACHS EQUIPMENT
Staff Contact: Craig Johnson, P.E., Director, Water Services
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a professional services agreement with Balar Holding Corporation, doing business as (dba) Balar Equipment (Balar), for parts, equipment, and services for Stanley Tools and E.H. Wachs equipment in an amount not to exceed $25,000 for the initial term; and authorize the City Manager, at the City Manager's discretion, to extend the agreement for four (4) additional one-year terms, in an amount not to exceed $125,000 for the entire term of the agreement.
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Background
The City's water treatment, water distribution, wastewater collection and wastewater treatment systems include five treatment plants, groundwater wells, booster stations, lift stations, and numerous other critical appurtenances. Staff use an array of specialty tools and equipment in the maintenance and repair these facilities. Periodically, this specialty equipment needs repairing or maintenance. Having an equipment maintenance contractor on-call provide for quick service.
Analysis
The Materials Manager may procure and contract for supplies and services without competition when there has been a written determination that competition is not available and there is only one known source for the supply or service.
Balar is the sole provider for Stanley Tools and E.H. Wachs and meets the criteria of a sole source procurement. Balar ensures that issues are addressed with the technical expertise and any required repairs are made quickly.
Community Benefit/Public Involvement
Having a contracted vendor provides for immediate access to service to minimize down time, meet the wat...
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