Title
AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH THE PENCHANT GROUP, LLC AND APPROVE THE EXPENDITURE OF FUNDS
Staff Contact: Rick St. John, Police Chief
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Purpose and Recommended Action
Recommendation [enter the recommendation here]
This is a request for City Council to authorize the City Manager to enter into a new Services Agreement with The Penchant Group, LLC (Penchant) and authorize the expenditure of funds in an amount not to exceed $40,000 over the life of the new agreement. The expenditure request for the new agreement, combined with payments of $82,265 made to Penchant to date under the current agreement, will bring the total estimated expenditures to $122,265 for these services.
Background
In the process of implementing the Records Management System (RMS), the Glendale Police Department identified the need for a second Police Systems Analyst and an associated full-time employee (FTE). This position would allow for a Police Systems Analyst to be on-call 24/7, 365 days a year, and would provide more capacity to support the 28 applications currently supported by one (1) Police Systems Analyst. A temporary full-time contract employee was recruited and hired for the position utilizing The Penchant Group, a local staffing and recruitment service. The initial Contractor Agreement with Penchant (C-10038) was in effect until June 16, 2016. On March 22, 2016, Council approved an amendment, extending the agreement through December 31, 2016, with the intention of the full-time contract employee carrying the Glendale Police Department through the RMS go-live and data conversion of historical data.
Though a request for the permanent FTE was included and approved in the current fiscal year budget, due to the highly specialized nature of the Glendale Police Department systems, steep learning curve, and lengthy background check process, a qualified candidate to fill the approved permanent FTE has not yet been identified. The RMS go-live time...
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