RESOLUTION NO. 5187 NEW SERIES
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AMENDMENT NO. 5 TO THE INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF ECONOMIC SECURITY FOR COMMUNITY ACTION PROGRAM FUNDING.
Staff Contact: Elaine Adamczyk, Interim Community Services Director
Purpose and Recommended Action
This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into Amendment No. 5 to the Intergovernmental Agreement (IGA) for Community Action Program (CAP) funding and operations.
Background
The CAP provides direct services to low and moderate income Glendale residents. Services include energy assistance payments and crisis assistance for families, which includes homeless assistance, rent and mortgage subsidies.
Currently, CAP is being operated through an intergovernmental agreement with the State of Arizona Department of Economic Security (DES). This has been in effect since July 1, 2010 when the State of Arizona designated the City of Glendale, as an official Community Action Agency, enabling the City to provide direct assistance to low and moderate-income residents. The purpose of the amendment is to revise the Community Services Budget for the period of July 1, 2016 through June 30, 2017. Under this agreement, DES provides approximately $1.1 million in FY 16-17 for the provision of CAP services while the City will provide a general fund “match” of $16,720 and various in-kind contributions such as office space, related utilities and custodial services.
If approved, this amendment will provide an increase in the annual funding to the current DES contract revising the Community Services budget. This is an increase of $11,714 in administrative funds to support CAP services. Based on the terms of the new contract amendment, the allocation to the City from DES for CAP services is $1,127,281 for the contract period of July 1, 2016 through June 30, 2017.
Analysis
On average, the City of Glendale CAP provides direct assistance to approximately 4,017 persons each year. The individuals are all in the “low” to “extremely low” income category and typically use CAP services at their most urgent moment of need (i.e. - food, shelter, medical emergency). If not for the assistance of the CAP, many of these individuals would be vulnerable to becoming homeless and/or have no opportunity to receive local assistance. If approved by Council, the DES Amendment No. 5 will allow the City to continue contracting with DES and provide CAP services to Glendale residents.
Previous Related Council Action
On May 26, 2015 the five year IGA between the City and DES for CAP operations was approved by City Council, in addition to approving the annual operating budget of CAP for the same time period. On September 22, 2015, City Council approved entering into amendment No. 1 to the IGA with DES for CAP funding and operations. On November 24, 2015, City Council approved amendment No. 2 to the IGA for CAP funding and operations. On January 14, 2016, amendment No. 3 to the IGA with DES was approved administratively based on a small funding change to the IGA, which was an increase of $2,400 to the Case Management service budget. On May 24, 2016, the most recent amendment No. 4 to the IGA with DES was approved for annual CAP funding and operations.
Community Benefit/Public Involvement
The CAP is designed to provide responsible and efficient support services that foster self-sufficiency and emotional stability when individuals or families are experiencing a financial hardship or major life crisis. These programs and services are reviewed on an ongoing basis by the 13-member Community Development Advisory Committee (CDAC), which is appointed by City Council. The CAP Annual Plan FY2016-17 was reviewed and unanimously recommended for approval by CDAC at the May 19, 2016 regular meeting.
Budget and Financial Impacts
With the exception of the annual General Fund Match and minor in-kind services, the CAP program is entirely funded through an annual entitlement grant from DES. No additional City funds are required.
|
Cost |
Fund-Department-Account |
|
$1,127,281 |
Fund 1820, Departments 32050, 32055, 32056, 32057, 32060, various expenditure accounts |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?