Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH MGC CONTRACTORS, INC., AND APPROVE THE EXPENDITURE OF FUNDS FOR THE REPLACEMENT OF FILTER EQUIPMENT AND INSTALLATION OF CHLORINE CYLINDER VALVE ACTUATORS AT THE CHOLLA WATER TREATMENT PLANT
Staff Contact: Craig Johnson, P.E., Director, Water Services
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a linking agreement with MGC Contractors, Inc., (MGC) for the replacement of filter equipment and installation of chlorine cylinder valve actuators at the Cholla Water Treatment Plant; approve expenditure of funds in an amount not to exceed $833,187.04 for entire term of the agreement; and authorize the City Manager, at his discretion, to extend the agreement for one additional one-year term. This cooperative purchase is available through an agreement between the City of Peoria and MGC, contract ACON18413C, and can be extended through April 11, 2018.
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Background
The City’s water treatment process relies on granular activated carbon media filtration to treat raw water to meet numerous potable water quality regulatory standards. The Cholla Water Treatment Plant’s (CWTP) filter valves and flowmeters are in critical need of replacement due to reaching the end of product life and reoccurring equipment maintenance.
Additionally, the project will install new chlorine cylinder shutoff valve actuators and associated control systems. These actuators enhance safety and are used to remotely shut off chlorine cylinder valves.
Analysis
Cooperative purchasing allows counties, municipalities, schools, colleges, and universities in Arizona to use a contract that has been competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. The cooperative purchase is compliant with Chapter 2, article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
On April 12, 2013, the City of Peoria entered into a contract with MGC to purchase the goods and services described in the Job Order Contract for Water & Wastewater Treatment Facilities Project, Contract No. ACON18413. This agreement permits cooperative use by other governmental agencies. The City of Glendale’s Materials Management and the City’s Attorney’s office have reviewed and approved the utilization of the agreement from the City of Peoria for the defined services, and concur the cooperative purchase is in the best interest of the City.
Previous Related Council Action
On January 13, 2015, Council approved a Professional Services contract with Black and Veatch for the assessment, design, and construction administration services for the Cholla WTP Process Improvements Project, project number 131418.
Community Benefit/Public Involvement
The ability to reliably produce potable water ensures continuous service delivery to the citizens located in the plant’s service area. This project will help maintain the quality of life, safety, and security of Glendale’s citizens.
Budget and Financial Impacts
Funding is available in the Water Services FY2016-17 capital budget.
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Cost |
Fund-Department-Account |
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$833,187.04 |
2400-61024-550800, Cholla WTP Process Improvements |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?