AUTHORIZATION FOR THE EXPENDITURE OF FUNDS AND TO ENTER INTO A LINKING AGREEMENT WITH CDW GOVERNMENT, LLC, FOR TECHNOLOGY HARDWARE AND SERVICES
Staff Contact: Chuck Murphy, Chief Information Officer, Innovation and Technology
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with CDW Government, LLC (CDW-G), using the National IPA Cooperative Purchasing Agreement (NIPA), for a term commencing upon approval of the agreement and ending on August 15, 2017, and to authorize the City Manager, at their discretion, to renew the agreement for an additional one-year period until August 18, 2018. Under the terms of the agreement, CDW-G will provide hardware, software and services to the city using the NIPA Agreement. This request also includes approval of expenditure authority in an amount not to exceed $680,000 over the life of the agreement.
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Background
Previously, the city has obtained much of its hardware and technology services from Insight Public Sector, INC. Insight Public Sector, INC. has a significant product portfolio and sells at volume levels that account for significant discounts using State contract pricing. CDW-G is a comparable national vendor that can provide similar products and services under the NIPA Agreement. While the city continues to maintain contracts with Insight, CDW-G has proven to be a valuable partner, and occasionally has quoted products at lower prices. The city believes it's beneficial to diversify purchasing practices and request bids from multiple contracted vendors.
Cooperative purchasing allows counties, municipalities, schools, colleges, and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take ...
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