Title
AUTHORIZATION TO PURCHASE COMPUTERS AND THE ASSOCIATED ACCESSORIES FOR THE GLENDALE POLICE DEPARTMENT FROM PCS MOBILE, AUTHORIZED RESELLER OF PANASONIC CORPORATION OF NORTH AMERICA, UTILIZING A CITY OF TUCSON COOPERATIVE PURCHASING CONTRACT
Staff Contact: Rick St. John, Interim Police Chief
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Purpose and Recommended Action
Recommendation [enter the recommendation here]
This is a request for City Council to authorize the purchase of twenty-four (24) computers and the associated accessories for the Glendale Police Department from PCS Mobile in an amount not to exceed $93,000. This cooperative purchase is available through an agreement between the City of Tucson, Arizona and Panasonic Corporation of North America (Contract No. 120471) and is effective through July 31, 2017. The purchase will be made from PCS Mobile, an authorized reseller of Panasonic Corporation of North America.
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Background
At the April 12, 2016 City Council Workshop, Citygate Associates, LLC presented their staffing and operations analysis for the Glendale Police Department. Recommendations provided by Citygate included filling existing vacancies of sworn officers, and budgeting additional civilian Community Service Officers to provide support for patrol. This purchase, consisting of three (3) ruggedized laptop computers, twenty-one (21) G1 tablet mobile data computers, and the associated accessories (docking stations, keyboards, and warranties) is necessary to complete the outfitting for personnel filling existing vacancies of sworn officers as they are hired, and the civilian Community Service Officer squad.
Mobile data computers (MDCs) have been utilized by the Glendale Police Department for almost 20 years. Modern MDCs are state of the art and incorporate military-grade durability in a very portable form, combining improved cellular “4G” coverage and connectivity. Whether responding to an emergency, making a routine traffic stop, or conducting a non-emergency investigation, officers rely on computer-equipped vehicles to serve as their mobile command centers. Ruggedized laptop computers are used by police personnel for better portability and provide for expanded investigation while on scene.
Analysis
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale's procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
A current linking agreement (C-9942) with Panasonic Corporation of North America is currently on file with the City of Glendale Clerk Department that allows for future purchases from the authorized standard reseller, provided the term of the City of Tucson Contract has not expired. The City of Tucson executed Contract Amendment No. 10 to Contract No. 120471 on April 6, 2016, exercising its option to renew the contract for the period of August 1, 2016 through July 31, 2017. If Council approves the recommended action, utilizing the cooperative purchasing contract will ensure the best pricing for the purchase. Staff is recommending Council authorize the purchase of twenty-four (24) computers and the associated accessories from PCS Mobile, authorized reseller dictated by Panasonic Corporation of North American, in a total amount not to exceed $93,000.
Previous Related Council Action
On December 8, 2015, Council authorized the purchase of ten (10) ruggedized laptop computers and two (2) tablets with the associated equipment and services from PCS Mobile for the Glendale Police Department in an amount not to exceed $59,000.
Budget and Financial Impacts
The total cost for the computers and associated accessories is estimated at approximately $93,000, including tax. The account numbers listed will not support this expenditure of funds. A budget transfer from salary savings will be requested in the fourth quarter.
|
Cost |
Fund-Department-Account |
|
$26,606.58 |
1000-12160-525600, Police Personnel Management-New Officer Costs |
|
$65,716.80 |
1000-12210-521000, PD-Fiscal Management-Equip Less than $5000/Unit |
Capital Expense? No
Budgeted? No
Requesting Budget or Appropriation Transfer? Yes
If yes, where will the transfer be taken from? Salary Savings, 1000-12170-500200