RESOLUTION NO. 5161 NEW SERIES
A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO CHANGE ORDER NO. 2 TO AN INTERGOVERNMENTAL AGREEMENT (GRANT PASS-THROUGH AGREEMENT) WITH THE CITY OF PHOENIX FOR GRANT NO. AZ-90-X124 RELATING TO TRANSIT SERVICES.
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into Contract Change Order No. 2 to an Intergovernmental Agreement (IGA) with the City of Phoenix for a Grant Pass-through Agreement (AZ-90-X124), Contract No. C-8845, to extend the term of the IGA to May 25, 2018.
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Background
In 2014, the City of Glendale secured Federal Transit Administration (FTA) Grant AZ-90-X124 totaling $1,159,503 in federal funds for the replacement of five Dial-A-Ride buses, preventive maintenance, and operating assistance for Routes 59 and 60 (59th Ave and Bethany Home Road). The grant required a local match of $338,250. The buses have been ordered and a reimbursement request for expenses incurred in FY16 for preventative maintenance and service on those two routes has been sent to the City of Phoenix.
In December 2015, the City of Glendale was awarded additional funding in the amount of $3,882,015 for design and construction of the regional park and ride. The additional funding requires a local match of $776,403 with the majority of the matching funds coming from regional Public Transportation Funds (PTF), generated from the Proposition 400 Regional Sales Tax initiative. This grant is utilized through an IGA with the City of Phoenix, the designated recipient for all FTA funds in the region.
The City has reached a tentative agreement with the land owner(s) on a purchase price for the identified parcel. Staff is awaiting approval from the FTA to proceed with the acquisition. Once the FTA has approved the acquisition, staff will bring the acquisition to Council for final approval. Upon Council approval of the land acquisition and finalization of the purchase, the project will immediately enter the final design phase, which these grant funds will be used to fund as well as for actual construction of the facility.
Analysis
The IGA needs to be extended to allow for completion of the design phase and construction of the park-and-ride facility. Should this grant not be renewed, the City would lose $3,882,015 in grant funding which includes regional matching funds. This change order extends the contract expiration date of this grant agreement to May 25, 2018.
Previous Related Council Action
On March 22, 2016, Council authorized entering into Change Order No. 1 to the IGA, Contact No. 8845, for acceptance of the increased funding in the amount of $3,882,015, for design and construction of a regional park and ride.
On March 25, 2014, Council authorized entering into an IGA with the City of Phoenix, Contract No. 8845, for the acceptance of grant funds for transit services under Grant Number AZ-90-X124.
Community Benefit/Public Involvement
Having a dedicated park-and-ride facility in north Glendale will encourage transit use by the public. To accommodate express bus users, the City is currently using two temporary locations for park-and-ride services; one at Arrowhead Towne Center and the other at the Foothills Recreation and Aquatics Center on Union Hills Drive. Once the new park-and-ride facility is completed, all express operations will be consolidated and moved to the new location.
Budget and Financial Impacts
There are no budget impacts as a result of this change order.