Title
AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH BETTS SPRING COMPANY, DOING BUSINESS AS BETTS TRUCK PARTS AND SERVICE, FOR REPAIR OF HEAVY DUTY VEHICLES
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a Services Agreement with Betts Spring Company, doing business as (dba) Betts Truck Parts and Service, for repair of heavy duty vehicles, in a total amount not to exceed $375,000 for the entire term of the five-year agreement.
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Background
Public Works maintains a diverse fleet of vehicles and associated equipment used to support key city operations. The purchase of parts, service, and accessories for the repair of heavy duty vehicles and equipment from outside vendors is required to keep vehicles and machinery functioning properly. The cost for this service is charged back to the responsible departments.
Analysis
Betts Spring Company is a manufacturer of heavy duty leaf springs for a variety of vehicles, including trucks, refuse trucks, fire engines, and trailers. Betts Truck Parts and Service is the sole authorized repair center in the western United States for heavy duty leaf springs for heavy duty vehicles in the city’s fleet, including vehicles for solid waste management, fire, parks, and street maintenance. Materials Management has reviewed and approved the sole source procurement request for Betts Spring Company dba Betts Truck Parts and Service as a five-year Agreement.
This Agreement will allow Fleet Management to maintain heavy duty vehicles on an as-needed basis.
Community Benefit/Public Involvement
The use of outside vendors for the repair of heavy duty vehicles and equipment supplements internal service capacity and allows for the most expeditious return of vehicles and equipment to city operations for smooth and uninterrupted delivery of service to the public.
Budget and Financial Impacts
Funding is available in the Fiscal Year 2015-16 Fleet Management operating budget. Expenditures with Betts Truck Parts and Service are not to exceed $375,000 for the entire term of the five-year agreement, contingent upon Council Budget approval.
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Cost |
Fund-Department-Account |
|
$375,000 |
2590-18300-516200, Fleet Management |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?