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AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH D.H. PACE COMPANY, INC., FOR REPAIR, REPLACEMENT, AND PREVENTATIVE MAINTENANCE OF DOORS AND GATES
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into Amendment No. 1 to the Linking Agreement with D.H. Pace Company, Inc., Contract No. C-11061, for an increase of $955,000, for a total not to exceed amount of $1,000,000, for the entire term of the Agreement for repair, replacement, and preventative maintenance of doors and gates, and to authorize the City Manager to renew the Agreement, at the City Manager's discretion, for an additional four, one-year renewals. The initial term of the Agreement is effective through June 9, 2017.
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Background
The Public Works Department's Facilities Management Division is responsible for completing preventative maintenance and repair services to doors and gates to over 150 city buildings and over 71 park facilities.
D.H. Pace Company, Inc. was awarded a bid by the State of Arizona, Contract No. ADSPO16-136735, for Repair, Replacement and Preventative Maintenance of Doors and Gates, on June 6, 2016, is effective through June 9, 2017, and includes an option to renew the contract for an additional four, one-year renewals, allowing the contract to be extended through June 9, 2021.
On August 17, 2016, the city entered into a Linking Agreement for repair, replacement, and preventative maintenance of doors and gates with D.H. Pace Company, Inc., Contract No. C-11061, in amount not to exceed $45,000, utilizing the State of Arizona Contract No ADSPO16-136735, for repair, replacement, and preventative maintenance of doors and gates at the Fleet Management Facility.
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured...
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