Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH HENNESY MECHANICAL SALES, LLC, AND APPROVE THE EXPENDITURE OF FUNDS FOR EQUIPMENT REPAIR AND MAINTENANCE
Staff Contact: Craig Johnson, P.E., Director, Water Services
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a linking agreement with Hennesy Mechanical Sales, LLC, (Hennesy) for equipment repair and maintenance; approve the expenditure of funds in an amount not to exceed $250,000 for the initial term; and authorize the City Manager, at his discretion, to extend the agreement for two additional two-year terms, in an amount not to exceed $1,250,000 for the entire term of the agreement. This cooperative purchase is available through an agreement between the City of Chandler and Hennesy, agreement no. WA5-936-3480, and can be extended through June 30, 2021.
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Background
The City's water treatment and distribution; and wastewater collection and treatment systems include an array of pumps, mixers, processing and filtering equipment. From time to time, this equipment needs rehabilitating or replacing. Even though the system has redundant and backup equipment available, the loss of equipment reduces the service level capacity. So time is of the essence to get the equipment back in service. Having "on-call" repair contractors reduces the time equipment is out of service.
The City has contracted with multiple repair vendors as most vendors do not repair all brands or types of equipment and some have exclusive responsibilities for specific manufacturers. The City intends to contract with additional firms as they become available.
Analysis
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows acc...
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