Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH HYE TECH NETWORK & SECURITY SOLUTIONS, LLC, AND FOR THE EXPENDITURE OF FUNDS FOR NETWORK CONSULTING AND SERVICES
Staff Contact: Chuck Murphy, Chief Information Officer, Innovation and Technology
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with Hye Tech Network & Security Solutions, LLC. (Hye Tech) for a term commencing upon approval of this agreement and ending on June 30, 2017, and to authorize the City Manager, at their discretion, to renew the agreement for three additional one-year periods until November 30, 2020. Under the terms of the agreement, Hye Tech will provide products and services to the city using cooperative purchasing agreement SAVE RFP #16-07-21 with Roosevelt School District. This request also includes approval of expenditure authority in an amount not to exceed $600,000 over the life of the agreement.body
Background
City operations rely heavily upon network technology which facilitates communication among our business systems, business partners, and citizens. Network technology resources have been difficult to find and retain due to competition with the private sector and overall limited availability of qualified individuals. Therefore, the City seeks to utilize network consulting services to provide both primary and adjunct network services.
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
Previous Related Council Action
On February 23, 2016, Council approved amendment C-10605-1 with Hye Tech, increasing expenditure authority in the amount of $150,000 per year.
Community Benefit/Public Involvement
To provide services to its citizens, the City depends on network engineers to maintain internet connections, switches, routers, and wireless access. Each department depends on reliable connections and properly maintained hardware to perform day-to-day job functions.
Purchasing from cooperative contracts provides both competitive and optimal pricing for equipment and services.
Budget and Financial Impacts
The amount budgeted in Innovation & Technology’s Professional and Contractual line will fluctuate based on needs, but it is estimated to be approximately $150,000 per year.
|
Cost |
Fund-Department-Account |
|
$150,000 |
2591-18402-518200, Innovation & Technology |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?