Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH ENNIS PAINT, INC., DOING BUSINESS AS ENNIS-FLINT, FOR WATERBORNE FAST DRY TRAFFIC PAINT
Staff Contact: Jack Friedline, Director, Public Works
end
Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with Ennis Paint, Inc., doing business as Ennis-Flint, for the purchase of waterborne fast dry traffic paint to be used for striping on city streets in an amount not to exceed $85,000 for the entire term of the Agreement. The term of the Agreement is effective until October 27, 2016.
body
Background
The Agreement with Ennis-Flint will be used for the purchase of waterborne fast dry traffic paint to be used for striping on city streets.
Ennis-Flint was awarded a bid by the State of Arizona for the purchase of goods and services described in the Waterborne Fast Dry Traffic Paint Contract. Staff is requesting to utilize State of Arizona Cooperative Purchase Agreement in which Glendale is a member. Contract No. ADSPO13-036207 was awarded on June 9, 2011 and is effective through October 27, 2016.
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management outcome.
Analysis
The Transportation Division is responsible for maintaining 253 miles of striped arterial and collector roadways within the City of Glendale. The purchase of this waterborne fast drying traffic paint would allow staff to re-paint approximately half of these roadways.
Community Benefit/Public Involvement
Proper maintenance of city streets and highways provide for a safe transportation environment for travelers.
Cooperative purchasing typically produces the lowest possible volume prices and allows for the most effective use of available funding. The bids are publicly advertised and all Arizona firms have an opportunity to participate.
Budget and Financial Impacts
Funding is available in the Fiscal Year 2016-17 Signs and Markings and Glendale Onboard Signs and Markings Operating Budgets. Expenditures with Ennis-Flint are not to exceed $85,000 over the entire term of the Agreement.
|
Cost |
Fund-Department-Account |
|
$65,000 |
1340-16820-524400, Signs and Markings Operating Budget |
|
$20,000 |
1660-16620-524400, GO Signs and Markings Operating Budget |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?