Title
AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE LINKING AGREEMENT WITH TITAN POWER, INC., FOR PREVENTATIVE MAINTENANCE AND REPAIR SERVICES TO UNINTERRUPTIBLE POWER SUPPLY UNITS
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into Amendment No. 2 to the Linking Agreement with Titan Power, Inc., Contract No. C-9240, for an increase of $100,000 to a not to exceed amount of $148,000 for the entire term of the Agreement, and to extend the term through July 15, 2017, for preventative maintenance and repair services to uninterruptible power supply units at city facilities.
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Background
The Public Works Department’s Facilities Management Division is responsible for completing preventative maintenance and repair services to uninterruptible power supply units to over 150 city buildings and over 71 park facilities. The uninterruptible power supply (UPS) is an electronic device that supports computers, servers, data communication systems, and other equipment during sudden power failure or voltage drop. UPS systems are in a standby mode to instantly provide power in case of brief power outages primarily in data centers or computer rooms. They also have the ability to eliminate power surges, noise, and spikes.
UPS units are used to maintain critical life safety data connectivity at the Public Safety Facility and at the Glendale Regional Public Safety Training Center (GRPSTC) as well as emergency lighting at the civic center and the Field Operations complex.
Titan Power, Inc. was awarded a bid by the State of Arizona, Contract No. ADSPO12-026687, for Uninterruptible Power Supply: New Equipment, Service and Maintenance, on July 16, 2012. The contract, as amended, expires on July 15, 2017.
On September 26, 2014, the city entered into an Agreement for preventative maintenance and repair services to uninterruptible power supply units with Titan Power, Inc., Contract No. C-9240, in amount not to exceed $48,000, utilizing the State of Arizona Contract No ADSPO12-026687. The city entered into Amendment No. 1 with Titan Power, Inc. on August 5, 2015 to extend the term through July 15, 2016.
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
Analysis
This request is to increase the total compensation to include the cost of unanticipated maintenance and repair services to uninterruptible power supply units, and to extend the term of the Agreement through July 15, 2017.
Community Benefit/Public Involvement
Maintenance and repair services to uninterruptible power supply units at city-owned facilities are necessary for the delivery of critical information and for the safety of employees who work at and individuals who visit these public places.
Cooperative purchasing typically produces the lowest possible volume prices and allows for the most effective use of available funding. The bids are publicly advertised and all Arizona Firms have an opportunity to participate.
Budget and Financial Impacts
Funding is available in the Fiscal Year 2016-17 Operating budgets for the various city departments. The increase in expenditures with Titan Power, Inc., are not to exceed $100,000 for the entire term of the Agreement, contingent upon Council Budget approval.
|
Cost |
Fund-Department-Account |
|
$100,000 |
Varies |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?