Title
AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH SAN TAN AUTO PARTNERS, LLC, DOING BUSINESS AS SAN TAN FORD, FOR THE PURCHASE OF THREE VEHICLES
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into Amendment No. 1 to the Linking Agreement with San Tan Auto Partners, LLC, doing business as (dba) San Tan Ford, Contract No. C-10337, for an increase of $73,586.35 to a not to exceed amount of $501,493.35, for the entire term of the Agreement, for the purchase of three 2017 Ford F150 Super Cab 4x2 pickup trucks.
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Background
The Solid Waste Management Division in Public Works is responsible for the safe removal of garbage and recycling from residences and businesses throughout the city. The division utilizes pickup trucks for inspection of waste containers and supervision of staff. This Amendment will allow the replacement of three pickup trucks of 8, 9, and 10 years of age, respectively.
San Tan Ford was awarded a contract by the State of Arizona, ADSPO12-016671 for Vehicles, New Purchases Statewide through a competitive bid process.
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management
Analysis
Staff is requesting to purchase one 2017 Ford F150 Super Cab 4X2 Short Bed pickup truck with Lift Gate and 3.5L FFV V6 Engine, and two 2017 Ford F150 Super Cab 4X2 Short Bed pickup trucks with 3.5L FFV V6 Engines. These vehicles will be utilized by the Solid Waste Management Division of the Public Works Department.
In October 2015, Council authorized the original Linking Agreement with San Tan Ford for the purchase of 18 Ford light duty vehicles. This Amendment will allow the purchase of three additional vehicles. The Linking Agreement will expire on October 1, 2016.
Previous Related Council Action
On October 13, 2015, Council authorized entering into a Linking Agreement with San Tan Ford, Contract No. C-10337, for the purchase of 18 Ford light duty vehicles, in an amount not to exceed $427,907, for the City of Glendale fleet.
Community Benefit/Public Involvement
Purchase of these vehicles ensures the continued delivery of service provided to the citizens of Glendale.
Cooperative purchasing typically produces the lowest possible volume prices and allows for the most effective use of available funding. The bids are publicly advertised and all Arizona Firms have an opportunity to participate.
Budget and Financial Impacts
Funding is available in the Fiscal Year 2016-17 Capital Improvement Plan budget. Expenditures with San Tan Ford for the three pickup trucks are not to exceed $73,586.35 for the entire term of the Agreement.
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Cost |
Fund-Department-Account |
|
$73,586.35 |
2480-78005-551450, Replace Pickup Trucks - Solid Waste |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?