Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH CALMAT CO., DOING BUSINESS AS VULCAN MATERIALS COMPANY, AND APPROVE THE EXPENDITURE OF FUNDS FOR ROAD MATERIALS
Staff Contact: Craig Johnson, P.E., Director, Water Services
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a linking agreement with Calmat Co., doing business as Vulcan Materials Company (Vulcan), for the purchase of road materials (materials) and approve expenditure of funds in an amount not to exceed $100,000 for the initial term; and authorize the City Manager, at his discretion, to extend the agreement for four additional one-year terms, in an amount not to exceed $500,000 for the entire term of the agreement. This cooperative purchase is available through an agreement between the City of Peoria and Vulcan, contract ACON24016, and can be extended through May 31, 2021.
Background
The Water Services Department functions to provide safe and reliable water and wastewater services for City of Glendale residents and businesses. Road materials are used by Water Services crews to backfill excavation work after water main or sewer line repairs. These materials include a mixture of rock and sand used as a sub-grade to prevent road settling and cold-mix asphalt for temporary pavement prior to the permanent pavement restorations. A bulk inventory is maintained for daily and emergency use.
Analysis
Cooperative purchasing allows counties, municipalities, schools, colleges, and universities in Arizona to use a contract that has been competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glen...
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