RESOLUTION 5136: AUTHORIZATION TO ENTER INTO A GRANT AGREEMENT WITH THE FEDERAL AVIATION ADMINISTRATION FOR AIRPORT IMPROVEMENTS
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into a grant agreement 3-04-0064-025-2016 with the Federal Aviation Administration (FAA) in the anticipated amount of approximately $865,000 for the North Apron Rehabilitation at the Glendale Municipal Airport.
Staff expects the FAA to offer the grant prior to September 30, 2016. However, because the FAA allows only a few days to formally accept the grant once the offer is made, staff is requesting the Council’s approval to accept the grant prior to receiving the new grant offer from the FAA. A similar request was made and approved by City Council on August 12, 2014.
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Background
The north apron area comprises parking and service areas for small aircraft. Recent pavement management reports indicate this area is in need of rehabilitation. The project is the first phase of several phases to complete the rehabilitation of the north apron. Phase one includes miscellaneous environmental study, project design, and pavement reconstruction in an amount available through federal funding.
Future phases to complete the rehabilitation of the north apron, including additional areas of reconstruction (estimated at $4,707,580) and areas of mill and overlay (estimated at $1,092,500), will be scheduled, bid, and brought to City Council as federal funding becomes available.
Analysis
The Federal Aviation Administration (FAA) has emphasized the priority for federal grant money to be allocated for airport pavement projects to protect the long term investments that have been made to the nationwide airport system. To receive grants, airports must complete the design and request reimbursement when the construction project is bid.
In April 2016, the City entered into a Professional Services Agreement with Dibble & Associates Consulting Engineers, Inc. for design of the North Apron Rehabilitation. This firm has assisted in the development of a bid package for the initial phase of reconstruction. Staff anticipates advertising and opening bids in July of 2016. This portion of the work is estimated at approximately $650,000 and will be brought to City Council for consideration of award in September 2016.
The North Apron Rehabilitation is a project in the 2017-2026 Capital Improvement Plan for fiscal Year (FY) 2017 to include FAA grant funding for the construction portion of the project.
Previous Related Council Action
On April 12, 2016, City Council authorized entering into a Professional Services Agreement (PSA) with Dibble & Associates Consulting Engineers, Inc., Contract No. C-10792, for the design services of this project, in an amount not to exceed $292,205.
On August 12, 2014, City Council authorized entering a Grant Agreement with the Federal Aviation Administration, Contract No. C-9220, for airport improvements for an anticipated amount of approximately $3,750,000.
Community Benefit/Public Involvement
The Airport plays an important role in meeting the demand for aviation services in the West Valley and serves as a general aviation reliever airport for Phoenix Sky Harbor International Airport. The north apron rehabilitation project will provide a suitable pavement structure and surface for aircraft to transverse and park safely, dependent on the size and type of aircraft.
The Aviation Advisory Commission has been kept apprised of the progress of this project on a monthly basis. The Aviation Advisory Commission passed a recommendation to the City Council to accept the FAA grant at the July 13, 2016 meeting. The Airport Master plan and other information about the airport can be found on the airport website.
Budget and Financial Impacts
The total cost of phase one of North Apron Rehabilitation is estimated at $949,923. The FAA grant will cover $865,000. The required 8.94% city match of $84,923 is available in the FY 2016-2017 Capital Improvement Plan budget.
|
Cost |
Fund-Department-Account |
|
$865,000 |
2120-79524-550800, North Apron Reconstruction Rehabilitation |
|
$84,923 |
2210-65078-550800, Airport Matching Funds |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?