Title
AUTHORIZATION TO APPROVE THE RATIFICATION OF EXPENDITURE OF FUNDS FOR THE PURCHASE OF SOLAR FEEDBACK EQUIPMENT FROM CLARK ELECTRIC SALES, INC., DOING BUSINESS AS CLARK TRANSPORTATION SOLUTIONS
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Policy Guidance
Recommendation
This is a request for City Council to authorize the City Manager to approve the ratification of an expenditure of funds in an amount not to exceed $34,959.61 for the purchase of solar feedback equipment from Clark Electric Sales Inc., doing business as Clark Transportation Solutions.
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Background
The Public Works Department maintains an inventory of solar powered speed radar signs for use throughout the year as part of the traffic mitigation program to address safety and speeding concerns in residential neighborhoods. In May, staff followed the procurement process and received two quotes for solar feedback equipment (solar powered speed radar signs). Clark Transportation Solutions submitted a quote in the amount of $35,502.60 and was selected as the vendor. This purchase fell within the guidelines of an informal purchase and therefore didn’t require Council approval.
Analysis
After Contract No. C-10828 with Clark Transportation Solutions had been executed and the order placed, it came to the attention of the Engineering staff that the same vendor had previously been selected through another city division for the purchase of vehicle detection system updates in the amount of $47,399.77 for use at signalized intersections. The two purchases combined exceed the informal purchase limit, thereby requiring Council approval of the latter agreement. This action will authorize the City Manager to ratify the expenditure of funds.
Community Benefit/Public Involvement
The City’s neighborhood traffic mitigation program works with residents to address their quality-of-life concerns through implementing various methods to address safety and speeding through the use of a variety of traffic control devices. These devices vary from traffic circles, speed cushions, raised medians, and speed radar signs.
Budget and Financial Impacts
The final cost of the speed radar equipment was $34,959.61, slightly less than the contract amount. Funding was available in the Public Works FY2015-16 operating budget.
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Cost |
Fund-Department-Account |
|
$34,959.61 |
1660-16580-518200, Traffic Mitigation |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?