Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH HOFFMAN SOUTHWEST CORP., DOING BUSINESS AS PROFESSIONAL PIPE SERVICES, AND APPROVE THE EXPENDITURE OF FUNDS FOR WASTEWATER COLLECTION SYSTEM CLEANING
Staff Contact: Craig Johnson, P.E., Director, Water Services
end
Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a linking agreement with Hoffman Southwest Corp. dba Professional Pipe Services (Pro Pipe), for wastewater collection system cleaning, CCTV Inspection, and CIPP Point Repairs (services) and approve expenditure of funds in an amount not to exceed $300,000, annually, for the two years remaining in the initial term; and authorize the City Manager, at his discretion, to extend the agreement for two additional one-year terms, in an amount not to exceed $1,200,000 for the entire term of the agreement. This cooperative purchase is available through an agreement between the City of Mesa and Pro Pipe, contract no. 2015163, and is effective through June 30, 2020.
Background
Glendale has 707 miles of sewer lines ranging in size from 6 inches to 54 inches in diameter. These sewer lines are designed to collect wastewater from residences and businesses, and convey it to the three reclamation and treatment plants in an environmentally safe manner that ensures continued compliance with all federal and state regulatory requirements. The collection system needs periodic cleaning that staff is unable to do. This agreement will provide on-call hydro-cleaning and CCTV inspection services for city-wide sewer lines.
Analysis
Cooperative purchasing allows counties, municipalities, schools, colleges, and universities in Arizona to use a contract that has been competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. The cooperative purchase is compliant with Chapter 2, article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
On May 4, 2015, the City of Mesa, Arizona entered into an agreement, contract no. 2015163 with Pro Pipe for services. The agreement permits its cooperative use by other governmental agencies. The City of Glendale Materials Management and the City Attorney offices have reviewed and approved the utilization of the agreement from the City of Mesa for the defined services, and concur the cooperative purchase is in the best interest of the City.
Previous Related Council Action
On March 22, 2016, Council authorized the City Manager to enter into an agreement with Reddi Root’R Services to provide quarterly hydro-cleaning services along west Union Hills Road.
Community Benefit/Public Involvement
Regular maintenance of the sewer line ensures continued and efficient operations. Purchasing from cooperative contracts provides both competitive and optimal pricing for equipment and services.
Budget and Financial Impacts
Funding for the annual amount is available in the Water Services FY2016-17 operating budget. Total expenditure is not to exceed $300,000 annually. Annual budget appropriation thereafter is contingent upon Council approval. The budget will be encumbered only as the services are needed.
|
Cost |
Fund-Department-Account |
|
$300,000 |
2420-17630-518200, Wastewater Collections |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?