Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SOUTHWEST ENVIRONMENTAL, INC., DOING BUSINESS AS SOUTHWEST ENVIRONMENTAL TESTING, INC., AND APPROVE THE EXPENDITURE OF FUNDS FOR MANHOLE REHABILITATION
Staff Contact: Craig Johnson, P.E., Director, Water Services
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a linking agreement with Southwest Environmental, Inc., (Southwest), doing business as Southwest Environmental Testing, Inc., for manhole rehabilitation and approve expenditure of funds in an amount not to exceed $550,000 for the initial term; and authorize the City Manager, at his discretion, to extend the agreement for one additional one-year term, in an amount not to exceed $1,100,000 for the entire term of the agreement. This cooperative purchase is available through an agreement between the City of Peoria and Southwest, contract ACON26313, and can be extended through June 30, 2018..body
Background
The city’s wastewater collection system consists of over 707 miles of pipes, 14,400 manholes and cleanouts designed to transport wastewater from residential and commercial customers to treatment facilities. As the system ages, it is necessary to replace and/or rehabilitate the sewer lines and attached manholes to ensure continued compliance with existing regulations, increase efficiencies, reduce maintenance issues, and extend the life of the system.
Proactive rehabilitation and replacement efforts minimize maintenance issues, and assists with maintaining the integrity of the collection system. This project is part of an on-going proactive preventive maintenance effort to maintain the operational reliability of the city’s wastewater collection system in accordance with the city’s comprehensive Sewer Evaluation and Master Plan.
The city has identified various manholes in the collection system that are in need of rehabilitation. The Citywide Manhole Rehab program is a multi-year project to address priority areas in an efficient, economical, and timely manner.
Analysis
Cooperative purchasing allows counties, municipalities, schools, colleges, and universities in Arizona to use a contract that has been competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. The cooperative purchase is compliant with Chapter 2, article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
On June 18, 2013, City of Peoria entered into an agreement, contract ACON26313, with Southwest for manhole rehabilitation services. The agreement permits its cooperative use by other governmental agencies. The City of Glendale Materials Management and the City Attorney offices have reviewed and approved the utilization of this agreement for the defined parts and/or services, and concur the cooperative purchase is in the best interest of the City.
Previous Related Council Action
On June 10, 2014, Council authorized the City Manager to enter an agreement with Dibble and Associates Consulting Engineers to provide rehabilitation services as part of the on-going rehabilitation efforts of the city’s sewer and manhole system.
On March 25, 2014, Council authorized the City Manager to enter an agreement with Redpoint Contracting to rehabilitate seventeen manholes along Bell Road between 73rd and 83rd Avenues.
Community Benefit/Public Involvement
Benefits to be realized from the project includes; maintaining the integrity of the wastewater collection system, minimizing service interruptions, ensures continued compliance with environmental regulations and decreases traffic disruptions caused by maintenance crews.
Budget and Financial Impacts
Funding for the annual amount is available in the Water Services FY2016-17 capital budget. Annual budget appropriation thereafter is contingent upon Council approval.
|
Cost |
Fund-Department-Account |
|
$550,000 |
2420-63024-550800, Citywide Manhole Rehab |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?