Title
AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH ARIZONA WASTEWATER INDUSTRIES, INC., AND APPROVE THE EXPENDITURE OF FUNDS FOR PARTS AND REPAIR SERVICES FOR CUES CAMERA EQUIPMENT
Staff Contact: Craig Johnson, P.E., Director, Water Services
end
Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a professional services agreement with AZ Wastewater Industries, Inc., (AWI) to provide parts and repair services for CUES camera equipment and approve expenditure of funds in an amount not to exceed $20,000 annually (initial term of two years); and authorize the City Manager, at his discretion, to extend the agreement for three additional one-year terms, in an amount not to exceed $100,000 for the entire term of the agreement.body
Background
Glendale has 707 miles of sewer lines ranging in size from 6 inches to 54 inches in diameter. These sewer lines collect wastewater from residences and businesses and convey it to the three reclamation and treatment plants in an environmentally safe manner. Staff uses a special video camera system contained in a service van to inspect the sewer collection mains and lines. From time to time, this equipment will need maintenance, replacement of parts and repair service.
Analysis
AWI is the sole provider of parts and repair services for CUES camera equipment. No alternatives exist for vendor support of this equipment which is critical to the efficient management of the system.
Materials Management has reviewed and approved the sole source procurement request for AWI. The approval is based on conformity to the existing equipment and service.
Previous Related Council Action
On October 14, 2014, Council approved the purchase of a Hi Cube Cargo Van and sewer inspection camera system.
Community Benefit/Public Involvement
Having well maintained equipment allows Water Services to continue to provide a comprehensive program for systematically inspecting the sewer collection system, reducing failures, defining rehabilitation and replacement, and ensuring that customers can continue to rely upon safe dependable services with no environmental health hazards.
Budget and Financial Impacts
Funding for the annual amount is available in the Water Services FY2016-17 operating budget. Annual budget appropriation thereafter is contingent upon Council approval.
|
Cost |
Fund-Department-Account |
|
$20,000 |
2420-17630-524400, Wastewater Collections |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?