Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH LDV, INC., AND APPROVE THE PURCHASE OF A TACTICAL NEGOTIATIONS COMMAND VEHICLE FOR THE GLENDALE POLICE DEPARTMENT UTILIZING A COOPERATIVE PURCHASING AGREEMENT
Staff Contact: Debora Black, Police Chief
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the Acting City Manager to enter into a linking agreement with LDV, Inc., and approve the purchase of a Chemical, Biological, Radiological, Nuclear and Explosive (CBRNE) tactical negotiations command vehicle for the Glendale Police Department (GPD) in an amount not to exceed $185,000. This cooperative purchase is available through an agreement between the State of Arizona Counter-Drug Procurement Program (AZCDPP) and LDV, Inc., under the United States General Services Administration State and Local Law Enforcement Equipment Procurement Program (The 1122 Program).
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Background
The GPD Special Operations Division (SOD) consists of a tactical element (Special Weapons and Tactics-SWAT), an explosives element (Bomb Squad), and specialized personnel and equipment that regularly respond to dangerous and unstable incidents that require a unified command posture to properly mitigate and resolve each situation. The GPD SOD responds to all CBRNE and tactical calls for service within the city limits, as well as neighboring jurisdictions when called upon. The GPD SOD responded to over 160 calls for service in Fiscal Year 2014 regarding explosive and tactical threats, while also providing CBRNE response capability for large scale venues (University of Phoenix Stadium and Gila River Arena) and special events, including the NFL Super Bowl XLIX.
While GPD SOD has all of the personnel, equipment, and training in place, it lacks a specialized vehicle or space in which to run the command/communications functions in the event of a CBRNE/tactical situation involving extended crisis negotiations, which is essential during these types of incidents. A true CBRNE event would require the full integration of SWAT and the Bomb Squad, with a command element to direct it. A specialized vehicle in which all communications, negotiations, and command are housed together would join all personnel and equipment in one localized area in order to strengthen the current CBRNE/tactical capability for a more efficient response.
The desired CBRNE tactical negotiations command vehicle is an 18 foot box on chassis design that will consist of work stations and communications equipment, and modest in size compared to the majority of command vehicles in the area. The vehicle will be purpose built for CBRNE/tactical situations, outfitted with emergency response lighting, and all necessary communications and negotiations equipment necessary for GPD SOD deployments requiring SWAT and/or Explosive Ordnance Disposal (EOD) response. The vehicle will be small enough for use in all urban areas, with adequate storage capacity allowing for the much needed consolidation of equipment, resulting in a more coordinated, efficient, and structured unified command in one dedicated space.
Analysis
Staff is requesting Council to authorize the City Manager to enter into a linking agreement with LDV, Inc. and approve the purchase of the CBRNE tactical negotiations command vehicle for the GPD in an amount not to exceed $185,000 through a cooperative purchase agreement between the AZCDPP and LDV, Inc., under the United States General Services Administration 1122 Program.
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale's procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
Previous Related Council Action
On September 23, 2015, City Council authorized the City Manager to accept a Federal Fiscal Year 2015 Homeland Security Grant Program Award on behalf of the Glendale Police Department in the approximate amount of $185,000 and enter into grant agreement number 150202-01 with the State of Arizona Department of Homeland Security.
On June 6, 2012, City Council approved the purchase of a replacement Bomb Squad Emergency Response Vehicle for the Glendale Police Department from LDV, Inc., utilizing the 1122 Program.
Budget and Financial Impacts
State of Arizona Department of Homeland Security Federal Fiscal Year 2015 grant program funds awarded to the Glendale Police Department will be utilized for this purchase.
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Cost |
Fund-Department-Account |
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$185,000 |
1840-33234-551400, 2015 SHSGP Tact Neg Vehicle |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?