Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT FOR COOPERATIVE PURCHASE OF ELECTRICAL AND LIGHTING SUPPLIES FROM WESCO DISTRIBUTION, INC., DOING BUSINESS AS BROWN WHOLESALE ELECTRIC
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the Acting City Manager to enter into a linking agreement with Wesco Distribution, Inc., doing business as (dba) Brown Wholesale Electric, for the cooperative purchase of electrical and lighting supplies, in an amount not to exceed $30,000 annually, and to authorize the City Manager to renew the agreement, at the City Manager’s discretion, for an additional three, one-year renewals, not to exceed $120,000 for the full term of the agreement.
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Background
The agreement with Brown Wholesale Electric will be utilized to purchase maintenance, repair, and operations (MRO) electrical and lighting supplies for city facilities on an as needed basis.
Brown Wholesale Electric was awarded a bid by the State of Arizona for Industrial and MRO Supplies (electrical and lighting) and staff is requesting to utilize the cooperative purchase with Strategic Alliance for Volume Expenditure (SAVE). SAVE is a consortium of local municipalities, in which Glendale is a member. Agreement No. ADSPO14-064773 was awarded on February 1, 2014 and ends on January 31, 2016, and includes an option to renew the term of the agreement for an additional three years, in one-year periods, allowing the agreement to be extended through January 31, 2019.
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
Analysis
Wesco offers commercial grade supplies not found in local retail i.e., light poles, high voltage contactors, specialty ballast and lamps, which are needed to maintain city buildings, parks and parking lots.
Community Benefit/Public Involvement
Maintaining proper service to electrical and lighting of city facilities is necessary for the safety of employees who work and individuals who visit these public facilities
Budget and Financial Impacts
Funding is available in the fiscal year 2015-16 Public Works Department operating and maintenance budget. Expenditures with Brown Wholesale Electric are estimated to be $30,000 annually, with a not to exceed amount of $120,000 over the entire term of the agreement; contingent upon Council Budget approval.
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Cost |
Fund-Department-Account |
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$30,000 |
1000-13450-522400, Facilities Management |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?