Title
APPROVAL CONFIRMATION OF AN EMERGENCY PURCHASE FROM TITAN POWER, INC.
Staff Contact: Tom Duensing, Director, Finance and Technology
end
Purpose and Recommended Action
Recommendation
This is a request for the City Council to confirm the approval of an emergency purchase from Titan Power, Inc. for an uninterruptible power supply for the Finance and Technology Department.
body
Background
On Thursday March 12th the city experienced a hardware failure with its Uninterruptable Power Supply (UPS) that supports the main city computer room. This is a critical piece of Information Technology infrastructure which keeps systems running in the event of any power failure. The Finance and Technology Department immediately contacted vendors to obtain estimates of the cost for a replacement unit. Titan Power, Inc. provided a quote for the parts and installation and was able to commit to installing a temporary fix within 4 days and a permanent unit within two weeks. In addition, Titan Power Inc., is an authorized vendor of the State of Arizona, therefore the city received state contracted prices for the job. The price for the temporary unit installation and subsequent purchase and installation of the permanent unit was $60,964.37.
In accordance with City code section 2-147 (a), the Materials Manager may procure and contract for supplies and services without compliance with the formal purchase requirements when there has been a determination that an emergency purchase is necessary. Also in accordance with the City code section 2-147 (b), the Finance and Technology Director, as the department head, determined the emergency purchase was valid due to the critical nature of this power supply unit.
Finance Administrative Policy No. 8 regarding Emergency Purchase of Materials and Supplies states "For purchases of $50,000 or more, the Materials Manager will advise the City Manager's Office of the emergency condition and request approval". The City's Materi...
Click here for full text