Title
AUTHORIZATION TO ENTER INTO AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR THE GRAND CANAL MULTIUSE PATHWAY
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the Acting City Manager to enter into the revised Amendment Number One to the intergovernmental agreement (IGA) with the Arizona Department of Transportation (ADOT) for the design and construction of the Grand Canal Multiuse Pathway.
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Background
The Grand Canal Multiuse Pathway is included in the Glendale Bicycle Plan, the Parks and Recreation Master Plan and the Maricopa Association of Governments' (MAG) West Valley Multi-Modal Transportation Corridor Master Plan. It provides an important connection within the regional multiuse pathway system and, in particular, will provide a continuous connection between the New River Pathway, which is currently under construction, and activity centers such as Westgate City Center, Gila River Arena and University of Phoenix Stadium. Federal funds for the project have been identified in the MAG Transportation Improvement Plan.
The IGA with ADOT provides funding for design and construction of a 1.5-mile extension of the Grand Canal Multiuse Pathway between Loop 101 and New River following the Bethany Home Road alignment. Specific improvements include a 10-foot-wide concrete multiuse pathway, landscaping and irrigation.
The initial IGA for this project was approved by City Council on September 13, 2011; however, shortly following that approval, ADOT implemented a policy change that suspended self-administration of projects. This policy change mandates that submittals use the ADOT-approved format. On September 23, 2014, Council passed a resolution approving Amendment Number One to the IGA. The amendment addressed format-related submittal requirements only.
Subsequent review by ADOT of Amendment Number One to the IGA that was approved by Council on September 23, 2014, has resulted in ADOT requiring additional changes to the language in the IGA. Substantive changes include the description of the administrative process for the confirmation and invoicing of the city's share of project construction costs, the timing for the determination of final costs or reimbursement, and the timing of the release of any remaining federal funds for both the design and the construction phases of the project. However, these ADOT changes to the IGA do not affect the planned pathway improvements. The revisions to Amendment One of the IGA with ADOT will allow for completion of the design and environmental requirements for this project. Staff anticipates construction to begin in Fiscal Year 2015-16.
Analysis
Overall, MAG has approved federal funding in the amount of $632,222 toward construction of this project. This amendment identifies ADOT to be responsible for administering the construction of this project and identifies the federal funds available to be used toward construction. To ensure the availability of this federal funding, the design and obligation of construction is required to be completed by June 1, 2015. Approval of the revisions to Amendment Number One to the IGA is one step in the process toward the obligation.
Previous Related Council Action
On September 23, 2014, Council authorized the City Manager to enter into Amendment Number One to the IGA with ADOT for changes to the design submittal requirements for the Grand Canal Multiuse Pathway due to ADOT policy changes to suspend self-administration of projects.
On November 26, 2013, Council authorized the City Manager to enter into Amendment Number Two to the Professional Services Agreement with CH2M HILL for design of both the Maryland Avenue Bike Route Spot Improvements and the Grand Canal Multiuse Pathway due to a recently adopted ADOT policy to suspend self-administration of projects.
On September 13, 2011, Council adopted a resolution authorizing the City Manager to enter into an IGA (C-7772) with ADOT for design and construction of the Grand Canal Multiuse Pathway. This request is an amendment to this approved IGA.
On October 13, 2009, Council authorized the City Manager to enter into a professional services agreement with CH2M HILL for design of multiuse pathways along the Grand Canal and New River, as well as bicycle lanes on Maryland Avenue, from 67th to 75th avenues.
Community Benefit/Public Involvement
Allowing users of multiuse pathways to avoid busy arterial streets will continue to enhance user safety and provide multi-modal transportation options for Glendale residents. The Grand Canal Multiuse Pathway will connect to the New River Multiuse Pathway, provide connectivity with the city's bicycle system and enable residents of southwest Glendale to enjoy bicycle access to Phoenix and other West Valley cities.
In January 2011, city staff sent 487 newsletters to all residents within one-half mile of the Grand Canal Multiuse Project, requesting public input. Eight comments received from the public were all in support of the project. In addition, staff has displayed project information for public input at every GO Transportation Program open house held between 2009 and 2014.
In 2001, voters approved a half-cent transportation sales tax ballot measure, which included the Grand Canal Multiuse Pathway project. This project was also reviewed and approved for inclusion in the GO Transportation Program by the Citizens Bicycle Advisory Committee and the Citizens Transportation Oversight Commission.
Budget and Financial Impacts
Funding for construction will be provided by ADOT using Federal Transportation Enhancement funds of $632,222. Matching funds for construction are available in the Fiscal Year 2014-15 capital improvement plan in the amount of $108,668.
While staff does not anticipate additional project costs, should this project exceed the estimate outlined in the IGA, the city will be responsible for the additional costs. Since the funds listed in the IGA are estimates, staff requests flexibility in spending up to 10 percent of the total project cost in additional funds for both design and construction cost overruns.
The operating costs associated with the construction of this project will be absorbed by the GO Transportation operating budget (1660-16590-524400).
Cost |
Fund-Department-Account |
$108,668 |
2210-65030-551200, Multiuse Pathway Grand Canal |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No