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File #: 15-192    Version: 1 Name: INSIGHT PUBLIC SECTOR AMENDMENT - C-8671
Type: Consent Status: Passed
File created: 3/2/2015 In control: City Council
On agenda: 4/14/2015 Final action: 4/14/2015
Title: AUTHORIZATION TO AMEND CONTRACT C-8671 WITH INSIGHT PUBLIC SECTOR, INC. Staff Contact: Tom Duensing, Director, Finance and Technology
Attachments: 1. Insight Contract Amendment_C-8671-1, 2. C-8671_Insight Linking Agreement, 3. State Contract_4400001195_Insight Public Sector
Title
AUTHORIZATION TO AMEND CONTRACT C-8671 WITH INSIGHT PUBLIC SECTOR, INC.
Staff Contact: Tom Duensing, Director, Finance and Technology
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Purpose and Recommended Action
Recommendation

This is a request for City Council to approve Contract Amendment No. 1 (C-8671-1) with Insight Public Sector Inc., and to approve expenditure authority in the amount of $460,000 for the remainder of FY 14-15, and $960,000 for FY 15-16, for a total contract amount of $1,420,000. On 10/22/2013, Council approved the Linking Agreement with Insight (C-8671) and expenditure authority of $500,000 per year for mass replacement of City PCs and additional hardware. An additional $460,000 of spending authority is being requested for this fiscal year and next to purchase hardware including, but not limited to, PCs, laptops and printers, as well as software maintenance. The approval of this amendment will extend the Insight agreement from 04/14/2015 to 04/30/2016.

Due to an emergency purchase made with HP in the amount of $189,000, the remaining amount to be spent this fiscal year with Insight is $271,000.

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Background

This fiscal year, 69% ($1.6M asset cost) of the PCs being used in the City are past their replacement date. Maintaining the hardware employee's use on a daily basis is crucial to all City functions and services. Computer replacement is necessary because equipment fails, exceeds its service life where replacement parts are no longer available, or related technology, such as operating systems or application software, specify newer units as a requirement to operate. Due to the reduced replacement fund budget that occurred from 2007 through 2013, only the PCs that physically ceased to operate were replaced. The number of PC's replaced annually from 2006-2009 averaged 437 per year. From 2010 to the beginning of 2014 the annual number of pc replacements dropped to 39 annually. In addition to desktop computers (PCs), printers, servers and other d...

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