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File #: 15-191    Version: 1 Name: SHI Expenditure Authority
Type: Consent Status: Passed
File created: 3/2/2015 In control: City Council
On agenda: 3/24/2015 Final action: 3/24/2015
Title: AUTHORIZATION FOR THE EXPENDITURE OF FUNDS WITH SHI INTERNATIONAL CORP. Staff Contact: Tom Duensing, Director, Finance and Technology
Attachments: 1. C-9179 Linking Agreement, 2. State Contract_ADSPO11-007500_SHI International
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AUTHORIZATION FOR THE EXPENDITURE OF FUNDS WITH SHI INTERNATIONAL CORP.
Staff Contact: Tom Duensing, Director, Finance and Technology
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize an increase in expenditure authority with SHI International Corp. (SHI) in the amount of $271,086 per year for each of the four remaining years of Linking Agreement C-9179 (term date 08/31/2019). This amount is budgeted and paid for annually out of the Technology Fund (TF). The City uses SHI for the procurement of software maintenance, licensing, web security, email security, VEEM and VMware licensing for citywide servers. In addition, the City uses SHI to purchase individual software licenses as needed by departments.

The purpose of this Council Report is to combine expenditure authority with SHI into one Council request. On 8/12/2014, Council approved the renewal of the City's Microsoft EA Agreement in the amount of $275,661.78, and the City's Oracle PeopleSoft Renewal in the amount of $540,252.64. Both of these renewals are purchased from SHI International Corp. under Linking Agreement C-9179. The increase of $271,085.58 being requested will bring the total expenditure request for SHI to $1,087,000.00 per year, for each of the 4 remaining years of the agreement. This dollar amount is budgeted for and paid from the TF annually.
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Background

The City utilizes SHI for the procurement of software licenses including software maintenance and hosted application services. SHI is the only State approved software value added reseller that can provide these software licenses and services under a State approved contract. Software maintenance provides ongoing updates and fixes to the software in addition to feature enhancements as they are made available. Hosted application support is essentially a rental or lease fee where the vendor provides the software as a service to the City. These costs are applied to...

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