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File #: 15-173    Version: 1 Name:
Type: Consent Status: Passed
File created: 2/24/2015 In control: City Council
On agenda: 3/24/2015 Final action: 3/24/2015
Title: AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH W.W. WILLIAMS COMPANY FOR THE COOPERATIVE PURCHASE OF ORIGINAL EQUIPMENT MANUFACTURER REPLACEMENT PARTS AND SERVICE FOR HEAVY DUTY EQUIPMENT Staff Contact: Jack Friedline, Director, Public Works
Attachments: 1. Linking Agreement Amendment No. 1
Title
AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH W.W. WILLIAMS COMPANY FOR THE COOPERATIVE PURCHASE OF ORIGINAL EQUIPMENT MANUFACTURER REPLACEMENT PARTS AND SERVICE FOR HEAVY DUTY EQUIPMENT
Staff Contact: Jack Friedline, Director, Public Works
end
Purpose and Recommended Action
Recommendation

This is a request for City Council to authorize the City Manager to enter into Amendment No. 1 to the Linking Agreement with W.W. Williams Company, increasing the not to exceed amount in the original agreement from $40,000 annually to an amount not to exceed $100,000 annually for Original Equipment Manufacturer (OEM) Replacement Parts and Service for Heavy Duty Equipment. This request also authorizes the City Manager to annually renew the linking agreement, at the City Manager's discretion, for an additional two years in an amount not to exceed $300,000 over the term of the contract.
Background

Public Works maintains a diverse fleet of vehicles and associated equipment used to support key city operations including Fire and Police services, Sanitation solid waste collection and disposal divisions, Transportation Services transit division, and Water Services distribution, collection and reclamation divisions. The purchase of parts, service and accessories for the repair of heavy duty trucks and equipment from outside vendors is required to keep vehicles and machinery functioning properly. The cost of this service is charged back to the responsible departments.

On October 28, 2014, the city entered into a Linking Agreement (C-9304) with W.W. Williams in an amount not to exceed $40,000 for OEM Replacement Parts and Service for Heavy Duty Equipment. At that time, the city administratively entered into the linking agreement due to the annual contract amount of less than $50,000. However, due to unforeseen transmission failures on two heavy duty sanitation trucks this year, along with other heavy duty equipment repairs, the ...

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