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File #: 15-118    Version: 1 Name:
Type: Consent Status: Passed
File created: 1/28/2015 In control: City Council
On agenda: 3/24/2015 Final action: 3/24/2015
Title: AUTHORIZATION TO EXTEND AGREEMENT TERMS AND APPROVE EXPENDITURE OF FUNDS FOR THE PURCHASE OF EQUIPMENT, REPAIRS AND MAINTENANCE FROM JAMES, COOKE AND HOBSON INC. Staff Contact: Craig Johnson, P.E., Director, Water Services
Attachments: 1. JCH_2015 signed Amendment No. 2.pdf, 2. JCH_Sole source documents.pdf
Title
AUTHORIZATION TO EXTEND AGREEMENT TERMS AND APPROVE EXPENDITURE OF FUNDS FOR THE PURCHASE OF EQUIPMENT, REPAIRS AND MAINTENANCE FROM JAMES, COOKE AND HOBSON INC.
Staff Contact: Craig Johnson, P.E., Director, Water Services
end
Purpose and Recommended Action
Recommendation

This is a request for City Council to authorize the City Manager to extend the agreement terms to contract C-8410 and approve expenditure of funds for the three remaining annual extensions for James, Cook and Hobson, Inc. (JCH) for the purchase of equipment, repairs and maintenance in an amount not to exceed $750,000 ($250,000 annually for contract extension 2 through 4).body
Background

The city has various pumps and chemical mixers in use at the Cholla Water Treatment Plant, Arrowhead Ranch and West Area Water Reclamation Facilities. The pumps and mixers work jointly to move water or sewage through the water treatment or wastewater reclamation processes. Due to operational necessity additional equipment and repairs are needed from time to time.

JCH Flygt equipment is specialized and proprietary with special tools and facilities required for service and maintenance. The city does not have the capability, tools, or expertise to repair and maintain this specialized equipment. JCH is the sole source provider for Flygt pumps and parts.
Analysis

Having contracted on-call service providers allows for immediate repairs to critical production equipment and redundancy of outside services. Immediate repairs allow the sites to maintain full capacity production and continue to remain in compliance with state and federal regulatory requirements.

Materials Management has reviewed and approved the sole source procurement request for James, Cook and Hobson, Inc. The approval is based on conformity to the existing equipment and service.

This action will authorize the City Manager to extend the agreement annually, as needed, through February 28, 2018.
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