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File #: 15-145    Version: 1 Name:
Type: Workshop Status: Workshop - Information Only
File created: 2/12/2015 In control: City Council Workshop
On agenda: 3/3/2015 Final action: 3/3/2015
Title: COUNCIL ITEM OF SPECIAL INTEREST: FLAG CEREMONY AT VOTING MEETINGS Staff Contact and Presenter: Brent Stoddard, Director, Intergovernmental Programs
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Title
COUNCIL ITEM OF SPECIAL INTEREST:  FLAG CEREMONY AT VOTING MEETINGS
Staff Contact and Presenter:  Brent Stoddard, Director, Intergovernmental Programs
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Purpose and Policy Guidance
Recommendation
 
During the January 20, 2015 Council Workshop, as part of the call for Council Items of Special Interest, Mayor Weiers stated that he would like to have the Council consider options to allow organizations to post the colors at the beginning of regular Council voting meetings.
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Background
 
The City of Glendale is dedicated to maintaining decorum at all meetings to allow the orderly conduct of the meeting and to provide individuals in attendance a fair opportunity to provide input to the Council and City administration.  In order to achieve this goal, Council has adopted Council Meeting Rules and Procedures.
 
Council Meeting Rules and Procedures, Section 3 - Order of Business, provides for the order of business at regular voting meetings of the Council. The current Order of Business is as follows:
 
•      Call to Order - Pledge of Allegiance
•      Prayer/Invocation
•      Approval of Minutes
•      Boards and Commissions
•      Proclamations and Awards
•      Consent Agenda
•      Consent Resolutions
•      Public Hearing - Land Development Actions
•      Land Development Actions
•      Bids and Contracts
•      Public Hearing- Ordinances
•      Ordinances
•      Public Hearing- Resolutions
•      Resolutions
•      New Business
•      Request for Future Workshop and Executive Session
•      Citizen Comments
•      Council Comments and Suggestions
•      Adjournment
Analysis
 
In order to include the posting of colors in the Order of Business, the Council Meeting Rules and Procedures would need to be modified through the adoption of a resolution at a regular Council voting meeting.  The posting of the colors would traditionally occur between the Call to Order and the Pledge of Allegiance.
 
If the Council chooses to include the posting of colors in the Order of Business, staff recommends adopting basic guidelines whereby interested organizations would sign up to participate by contacting the Mayor's Office in a process similar to the one used by individuals who sign up to offer the invocation at Council meetings, which is outlined in Section 3.4 of the Council Meeting Rules and Procedures.
Previous Related Council Action
 
On January 28, 2014, Council amended, by Resolution 4767, the Council Meeting Rules and Procedures to more accurately reflect the order of the agenda and to change the amount of time afforded to each individual speaker during Citizen Comments from five minutes to three.
 
On September 10, 2013, Council amended, by Resolution 4721, the Council Meeting Rules and Procedures to include the Prayer/Invocation Guidelines.
 
On July 8, 1997, Council adopted, by Resolution 3136 the Council Meeting Rules and Procedures.