Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH LZ DELTA, LLC AND APPROVE THE PURCHASE OF TWO FULLY-EQUIPPED POLICE MOTORCYCLES AND RELATED MOTORCYCLE SAFETY EQUIPMENT FOR THE GLENDALE POLICE DEPARTMENT UTILIZING AN ARIZONA STATE PURCHASING COOPERATIVE CONTRACT
Staff Contact: Debora Black, Police Chief
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a linking agreement with LZ Delta, LLC and approve the purchase of two fully-equipped police motorcycles and related motorcycle safety equipment for the Glendale Police Department (GPD) Driving Under the Influence (DUI) Enforcement Squad in an amount not to exceed $70,000. This cooperative purchase is available through an agreement between the State of Arizona and LZ Delta, LLC (Contract No. ADSPO13-038704) and is effective through January 2, 2016.
Background
The GPD motorcycle fleet is comprised of Honda ST1300 police package motorcycles. This purchase will replace two motorcycles according to the established vehicle replacement schedule. The motorcycles purchased will be utilized by GPD motorcycle officers currently assigned to the DUI Enforcement Squad. The Squad regularly participates in DUI Task Force operations that involve multiple police agencies working together to remove impaired drivers from roadways during holiday periods and throughout the year. Additional safety related equipment, such as lighting and radar mounts, is also being requested for use on four recently purchased motorcycles currently in the fleet. The additional equipment will identically up-fit the four motorcycles to the two motorcycles purchased with the grant funds.
Materials Management and the City Attorney's Office has reviewed and approved the use of the Cooperative contract with LZ Delta, LLC (ADSPO13-038704) for the motorcycle and equipment purchase. The City Attorney's Office has prepared a linking agreement for use with the contract.
Analysis
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale's procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
Staff is recommending Council authorize the City Manager to enter into the linking agreement with LZ Delta, LLC and approve the purchase of the two fully-equipped police motorcycles and related motorcycle safety equipment for the GPD DUI Enforcement Squad in an amount not to exceed $70,000.
Previous Related Council Action
On October 14, 2014, Council authorized the City Manager to accept a grant from the Arizona Governor's Office of Highway Safety in the approximate amount of $65,000 for the purchase of Driving Under the Influence/Impaired Driving Enforcement equipment.
On September 23, 2014, Council authorized the expenditure of funds for the cooperative purchase of four police motorcycles from LZ Delta, LLC in a total amount not to exceed $89,360 for the City of Glendale Police Department fleet.
Community Benefit/Public Involvement
The fully-equipped police motorcycles will be used for continued DUI enforcement activities, promoting roadway safety throughout the City of Glendale and increasing public awareness about the dangers associated with drinking and driving.
Budget and Financial Impacts
Grant funds are available for the purchase of the motorcycles and a portion of the additional equipment for the existing four motorcycles. The remaining $5000 is available in the Police Department operating budget.
Cost |
Fund-Department-Account |
$65,000 |
1840-33218-551400, 2015 GOHS DUI/Impaired Driving-Equipment Over $5000 |
$5000 |
1000-12233-525600, PD Special Operations |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?