Title
AUTHORIZATION TO AMEND A PROFESSIONAL SERVICES AGREEMENT WITH ARRINGTON WATKINS ARCHITECTS, LLC FOR THE GLENDALE MUNICIPAL LANDFILL SCALE HOUSE RELOCATION PROJECT
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to amend the existing Professional Services Contract, C- 8594 with Arrington Watkins Architects, LLC. This amendment will allow additional design and construction administration services for the Glendale Municipal Landfill Scale House Relocation project in an amount not to exceed $159,630.
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Background
The Landfill is located at 11480 West Glendale Avenue and is comprised of two main sections, the north and south areas. The south area is approaching capacity and is projected to close in 2017. The current scale house, administration building and heavy equipment maintenance facility all are located in a portion of the south area that is planned to be filled with solid waste prior to closure. These facilities have exceeded their useful life and need to be removed in order to ensure a smooth transition in landfill operations from the south area to the north area without impacting service levels to landfill customers.
The original contract with Arrington Watkins, LLC was approved in September 2013 for $325,438 and was for the design of the new entrance road, scale house and administration building, and included construction administration services for the first phase, currently under construction. The amendment for the additional design and construction administration services will be $159,630 for a total fee of $485,068.
Analysis
The original scope included the design of the new entrance road, scale house and administration building. The initial programming and design phase placed the new administration building at an adjacent location to the new scale house. However, upon further analysis and because of cost considerations the administration building was relocated to a more feasible area on the landfill property located just south of the Materials Recovery Facility. Furthermore, other changes in scope were required to the entrance roadway and to the underground utilities in order to reduce costs. All of these changes extended the design schedule and resulted in additional coordination, programming and design effort.
The second phase of the Glendale Municipal Landfill Scale House Relocation project is for the design and construction of the new heavy equipment maintenance building. The design of the heavy equipment maintenance building is approximately 60 percent complete. This contract amendment will complete the design of the new heavy equipment maintenance building and includes construction coordination and administration when construction is anticipated to begin in fiscal year 2015-16.
Previous Related Council Action
On December 18, 2014, City Council authorized the entering into a Guaranteed Maximum Price (GMP) construction agreement with FCI Constructors, Inc. for the first phase of the Glendale Municipal Landfill Scale House Relocation Project in an amount not to exceed $2,859,107 for the construction of the new Landfill entrance road and facilities. This was for the construction of the first phase of a two phase construction project that will include the construction of a new heavy equipment maintenance building.
On September 10, 2013, City Council authorized the entering into a professional services agreement with Arrington Watkins Architects, LLC in an amount not to exceed $325,438 for design and construction administration services for the Glendale Municipal Landfill Scale House Relocation Project.
Community Benefit/Public Involvement
Managing the solid waste generated in our community is a core service of Public Works. The Glendale Municipal Landfill is an environmentally sound, long-term solution to solid waste management and is a valued resource that contributes to the health, welfare and prosperity of Glendale residents.
Budget and Financial Impacts
Funds for this project in the amount of $159,630 are available in the fiscal year 2014-15 capital improvement budget of the Landfill Enterprise fund.
Cost |
Fund-Department-Account |
$159,630 |
2440-78523-550800, Scale House and Road Relocation |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?