Title
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH PANASONIC CORPORATION OF NORTH AMERICA AND APPROVE THE PURCHASE OF MOBILE DATA COMPUTERS FOR THE GLENDALE POLICE DEPARTMENT UTILIZING A CITY OF TUCSON PURCHASING COOPERATIVE CONTRACT
Staff Contact: Debora Black, Police Chief
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a linking agreement with Panasonic Corporation of North America and approve the purchase of ten mobile data computers (MDCs) for the Glendale Police Department (GPD) in an amount not to exceed $60,164.12. This cooperative purchase is available through an agreement between the City of Tucson, Arizona and Panasonic Corporation of North America (Contract No. 120471) and is effective through July 31, 2015.
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Background
MDCs have been a feature of GPD vehicles for almost 20 years. Council approved the purchase of new MDCs on June 11, 2013. The new MDCs are state of the art and incorporate military-grade durability in a very portable form, combining improved cellular ("4G") coverage and connectivity. Whether responding to an emergency, making a routine traffic stop, or conducting a police stakeout, officers rely on computer-equipped vehicles to serve as their mobile command centers. A need was identified for additional MDCs for use in patrol, for special events, and to have on hand as back-up in the event all MDCs currently in supply are being used.
GPD received Council authorization to submit a grant funding proposal through the Tohono O'odham Nation revenue sharing program, as part of the "Indian Gaming Preservation and Self-Reliance Act," for the purchase of additional MDCs. GPD was notified the grant funding proposal for the purchase of ten MDCs had been approved by the Tohono O'odham Nation; and GPD was awarded $60,164.12. GPD is now seeking expenditure authorization from Council to utilize the awarded funds for the purchase over $50,000.
Analysis
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale's procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
Materials Management and the City Attorney's Office has reviewed and approved the use of the Cooperative contract with Panasonic Corporation of North America for the MDC purchase; and the City Attorney's Office has prepared a linking agreement for use with the contract. Staff is recommending Council authorize the City Manager to enter into the linking agreement with Panasonic Corporation of North America and approve the purchase of ten MDCs in a total amount not to exceed $60,164.12.
Previous Related Council Action
On June 10, 2014, Council authorized the City Manager to apply for and accept approximately $765,771.67 in revenue sharing funds from the Tohono O'odham Nation. GPD was one of six city applications for funding and was awarded $60,164.12.
On June 11, 2013, Council authorized expenditure for the purchase of tablet computers to be utilized as MDCs from Panasonic Corporation of North America via a cooperative purchasing master agreement solicited by the City of Tucson (Contract No. 120471) with National IPA.
Community Benefit/Public Involvement
MDCs assist with realizing the efficiencies that enable officers to spend more time in proactive police activities.
Budget and Financial Impacts
The funds necessary for this purchase are available through the revenue sharing funds awarded by the Tohono O'odham Nation.
Cost |
Fund-Department-Account |
$60,164.12 |
1840-33226-521000, TO Nation Mobile Tablet Grant |
Capital Expense? No
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?