AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH FCI CONSTRUCTORS, INC., FOR CONSTRUCTION OF PHASE ONE OF THE GLENDALE LANDFILL SCALE HOUSE RELOCATION PROJECT
Staff Contact: Jack Friedline, Director, Public Works
Purpose and Recommended Action
This is a request for City Council to approve a Guaranteed Maximum Price (GMP) construction agreement with FCI Constructors, Inc., in an amount not to exceed $2,859,107 for the construction of new facilities including an entrance road, a scale house, and an administration building at the Glendale Municipal Landfill.
Background
The Landfill is located at 11480 West Glendale Avenue and is comprised of two main sections, the north and south areas. The south area is approaching capacity and is projected to close in 2017. The current scale house, administration building and heavy equipment maintenance facility all are located in a portion of the south area that is planned to be filled with solid waste prior to closure. These facilities have exceeded their useful life and need to be removed in order to ensure a smooth transition in landfill operations from the south area to the north area without impacting service levels to landfill customers.
Analysis
The Engineering Department utilizes four different types of procurement processes when constructing city projects, and staff determined it would be in the city's best interest to hire a Construction Manager At Risk (CMAR) for the Landfill Scale House Relocation Project. The CMAR for this project will provide pre-construction management services during the design phase and will serve as the general contractor during construction of the project. The CMAR will assume the risk of delivering the project through a Guaranteed Maximum Price (GMP) contract.
In August 2013, a Request for Qualifications (RFQ) was advertised seeking a CMAR to assist with design and construction phase services for this project. FCI Constructors, Inc. was selected as the best qualified firm, and the city entered into a CMAR agreement for design phase services with FCI Constructors, Inc. for the Landfill Scale house Relocation project on January 17, 2014.
The current request being presented to Council for approval is the Guaranteed Maximum Price (GMP) construction agreement for the first phase of the Glendale Municipal Scale House Relocation Project. The new Landfill improvements will accommodate on-going operations in the north area and include the construction of a new entrance road, scale house with three new weigh scales, new administration building and associated utilities. Staff recommends approval of the GMP construction agreement with FCI Constructors, Inc. in an amount not to exceed $2,859,107 for the construction of the new Landfill entrance road and facilities.
This is the first phase of a two phase construction project. The second phase will involve the construction of a new landfill heavy equipment maintenance building. A second GMP construction agreement for phase two will be presented to Council for approval in fiscal year 2015-16.
Previous Related Council Action
On September 10, 2013 City Council authorized the entering into of a professional services agreement with Arrington Watkins Architects, LLC in an amount not to exceed $325,438 for design and construction administration services for the Glendale Municipal Landfill Scale House Relocation Project. Arrington Watkins primarily is responsible for managing all estimating and scheduling as part of their design services and coordinating administrative and construction management efforts with the CMAR during the construction phases of the project. This firm was selected from the pre-qualified Engineering Consultants On-Call list.
Community Benefit/Public Involvement
Managing the solid waste generated in our community is a core service of Public Works. The Glendale Municipal Landfill is an environmentally-sound, long-term solution to solid waste management and is a valued resource that contributes to the health, welfare and prosperity of Glendale residents.
Budget and Financial Impacts
Funds for this project are available in the fiscal year 2014-15 capital improvement plan (CIP) budget of the Landfill Enterprise Fund.
Cost |
Fund-Department-Account |
$2,859,107 |
2440-78523-550800, Scale House and Road Relocation |
Capital Expense? Yes
Budgeted? Yes
Requesting Budget or Appropriation Transfer? No
If yes, where will the transfer be taken from?