EXPENDITURE AUTHORIZATION FOR THE PURCHASE OF PARTS AND SUPPLIES FROM A SOLE SOURCE VENDOR, CP MANUFACTURING, INC.
Staff Contact: Jack Friedline, Director, Public Works
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Purpose and Recommended Action
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commendation
This is a request for City Council to authorize the expenditure of funds in an amount not to exceed $120,000 with a sole source vendor, CP Manufacturing, Inc., for the purchase of repair parts and supplies for the City of Glendale Materials Recovery Facility (MRF).
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Background
When the MRF began operation in July 2000, CP Manufacturing, Inc. was responsible for design, manufacturing, and installation of the facility equipment. CP Manufacturing, Inc. is the proprietary provider for equipment product and repair projects as a result of receiving the original award of contract during MRF construction.
Along with planned equipment maintenance, the MRF has experienced unscheduled repair and replacement needs due to the aging of equipment. In particular, several conveyor assemblies throughout the facility that move material through the system need replacement.
Analysis
The MRF staff recently evaluated the various conveyor assemblies in the facility and identified that several conveyor belts and components need replacement. CP Manufacturing, Inc. as well as a third party contractor were brought in to evaluate the system, and both companies confirmed that several of the conveyor assemblies are in need of a complete overhaul. The cost estimate on the repair parts for the first conveyor overhaul is approximately $52,000. Replacement parts from CP Manufacturing for additional conveyor assembly overhauls, along with general maintenance and repairs will be needed before the end of this fiscal year; therefore, the MRF is requesting additional spending authority of $68,000 for a total dollar amount not to exceed $120,000.
Materials Management has reviewed and approved the sole source procurement request submitted by t...
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