AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH INSIGHT PUBLIC SECTOR, INC., AND APPROVAL OF THE EXPENDITURE OF FUNDS
Staff Contact: Vicki Rios, Interim Director, Finance and Technology
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Purpose and Recommended Action
Recommendation
This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with Insight Public Sector Inc., for a term commencing May 1, 2016 and ending on April 30, 2019, and to authorize the City Manager, at their discretion, to renew the agreement for two additional one-year periods until April 30, 2021. Under the terms of the agreement, Insight Public Sector Inc. (Insight) will provide products and services to the city using a cooperative agreement with U.S. Communities. This request also includes approval of expenditure authority in an approximate amount of $960,000 per year for a total amount not to exceed $4,800,000 over the life of the agreement.
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Background
Maintaining the hardware the city uses on a daily basis is crucial to all city functions and services. Personal Computers (PCs) are used throughout the City in a variety of operational areas. Many are used by employees to perform office tasks and others are used in shared capacities such as classrooms in the GRPSTC training rooms, public PCs in the library, training rooms in the Adult Center and common areas used by police. PCs also serve defined roles such as operating security cameras, engineering workstations and computers used to handle emergency calls (911). The cost of these computers will vary relative to their configuration and intended use. Computer replacement is necessary because equipment fails or exceeds its service life and replacement parts may no longer be available. In some instances, newer business applications will require the latest hardware as a prerequisite for proper operation. Due to the reduced replacement fund budget that occurred in previous budget years, a significant number of pieces of...
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